Accounts Payable Specialist

4 weeks, 1 day ago
Full-time
Mid Level
Finance and Accounting
Headlands Research

Headlands Research

Headlands Research is a multinational integrated clinical trial site organization that specializes in the recruitment and retention of diverse populations for clinical trials, leveraging extensive site databases and partnerships with physicians to enha...

Biotechnology
51-250
Founded 2018

Description

  • Process vendor invoices accurately and efficiently in NetSuite.
  • Prepare ACH, wire, and other electronic vendor payments.
  • Manage vendor onboarding, payment portals, W-9 documentation, and banking information.
  • Reconcile vendor statements and resolve outstanding invoices, credits, and payment discrepancies.
  • Monitor AP inboxes and respond to internal and external inquiries.
  • Review, audit, and process employee expense reports in the expense management system.
  • Serve as the internal subject matter expert for the expense platform, including user support, troubleshooting, and training.
  • Partner with site leaders and department managers to obtain invoice and expense approvals.
  • Perform monthly corporate credit card coding and reconciliations.
  • Prepare and file annual 1099s for multiple legal entities.
  • Support audits, reporting requests, compliance initiatives, and special projects.
  • Identify and implement improvements to AP processes, documentation, internal controls, and system efficiencies.

Requirements

  • 4+ years of progressive accounts payable experience.
  • Experience preparing and filing annual 1099s.
  • Experience administering or supporting an expense management platform such as Emburse, Concur, Ramp, or Expensify.
  • Experience supporting multiple business entities, locations, or operating companies.
  • Strong understanding of accounts payable processes, controls, and best practices.
  • Advanced attention to detail and exceptional organizational skills.
  • Strong Microsoft Excel skills.
  • Excellent communication and customer service skills.
  • Ability to learn new financial systems quickly and troubleshoot system-related issues independently.
  • Experience with NetSuite ERP preferred.
  • Experience processing ACH, wire transfers, and electronic vendor payments preferred.
  • Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred.

Benefits

  • 100% remote position.
  • Competitive compensation of $60,000-$65,000 USD.
  • Comprehensive benefits package.
  • Opportunity to support a rapidly growing organization across the U.S. and Canada.
  • Visibility across a centralized accounting team.
  • Work with modern financial systems and process automation.
  • Opportunities for professional growth as the organization expands.

Interested in this position?

Apply directly on the company website

Apply Now

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