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Remote Executive Assistant - Operations & Project Focus (LATAM)

3 months ago
Mexico, Brazil, Guatemala, Honduras, Colombia, Costa Rica
Full-time
Senior
Executive Assistant
Project and Program Management
CRM Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 26

Description

  • Implement and manage a structured email triage system to sort, prioritize, and delegate incoming messages.
  • Draft routine responses, identify urgent and high-impact emails, and prepare daily action summaries for the CEO.
  • Manage the CEO’s calendar by prioritizing deep work, blocking focus time, and coordinating meeting requests and scheduling.
  • Capture tasks from emails, meetings, and discussions and maintain them in Notion for tracking and follow-up.
  • Document, organize, and improve company workflows and standard operating procedures in Notion.
  • Support the creation of internal systems for accountability, delegation, and task tracking across the team.
  • Maintain recurring operational checklists, compliance deadlines, and other administrative processes.
  • Assist with invoicing and other tactical administrative tasks as needed.
  • Communicate daily via Slack with structured updates and support agenda preparation for sync meetings.
  • Help reduce cognitive load for the CEO by maintaining a clear, visible task pipeline and following through on delegated items.

Requirements

  • 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
  • Exceptional email management and prioritization skills.
  • Strong systems thinking with experience building organized workflows.
  • Proficiency with digital tools, with Notion strongly preferred.
  • Highly proactive, detail-oriented, and comfortable making judgment calls on prioritization.
  • Strong written communication skills.
  • Tech-comfortable and adaptable to evolving systems and tools.
  • Ability to thrive in high-accountability, high-clarity environments.
  • Reliable high-speed internet and a modern home office setup.
  • Experience coordinating with tools such as Calendly, MS Teams, and Mosaic is preferred.

Benefits

  • Full-time remote position with the ability to work from anywhere.
  • Salary of $800 to $1,600 per month based on experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • International work experience.

Interested in this position?

Apply directly on the company website

Apply Now

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