Remote Executive Assistant Associate - Operations & Project Management (LATAM)

3 weeks, 6 days ago
Full-time
Senior
Project and Program Management

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023

Description

  • Triage and organize the CEO’s email inbox twice daily, categorizing messages and flagging items that need action, review, or follow-up.
  • Proofread, edit, and draft outgoing communications to improve clarity, accuracy, and responsiveness.
  • Act as gatekeeper for the CEO’s calendar by managing scheduling requests and maintaining the weekly time-blocking template.
  • Protect the CEO’s deep work time and ensure the schedule aligns with in-person office days in Seattle.
  • Coordinate both internal staff communication and client-facing communication on behalf of the CEO.
  • Track, delegate, and follow through on outstanding operational and personal administrative tasks.
  • Organize, consolidate, and securely back up personal documents, digital records, and important files.
  • Create and maintain systems, SOPs, and documentation in tools such as Notion to reduce executive workload.
  • Support recruiting pipeline coordination and related communication or task tracking as needed.
  • Communicate daily via Slack with structured updates and progress reporting.

Requirements

  • 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or in a similar role.
  • Exceptional written communication skills and the ability to draft polished messages on behalf of the executive.
  • Highly proactive, detail-oriented, and responsive with strong follow-through.
  • Ability to function as a reliable memory system for a fast-moving CEO.
  • Strong organizational instincts and comfort working with systems and Standard Operating Procedures (SOPs).
  • Ability to anticipate needs and provide context-aware support.
  • Demonstrated ability to handle confidential and sensitive information responsibly.
  • Tech-comfortable and adaptable to evolving systems, tools, and workflows.
  • Reliable high-speed internet and a modern home office setup.
  • Ability to work full-time, remotely, from Mexico.

Benefits

  • Remote work from anywhere.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • Paid time off (PTO).
  • HMO coverage after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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