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Remote Executive Assistant Associate - Operations & Project Management

3 months, 2 weeks ago
Colombia
Full-time
Junior
Executive Assistant
Project and Program Management
CRM Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 28

Description

  • Triage and manage the founder’s email twice daily, drafting and editing messages in his voice and tone.
  • Organize inboxes using structured folders and maintain clear, repeatable communication standards.
  • Coordinate client and internal communications with professionalism, accuracy, and strong follow-through.
  • Act as gatekeeper for the executive calendar, managing complex scheduling and protecting deep work time.
  • Coordinate confidential meeting logistics and prioritize high-value meetings to optimize calendar flow.
  • Maintain a clean, accurate CRM with complete contact details, correct formatting, hyperlinks, and notes.
  • Consolidate task tracking, lead weekly check-ins, and monitor progress to ensure nothing slips through the cracks.
  • Organize personal documents, insurance information, and other sensitive files, including secure backups.
  • Create and maintain SOPs, turning recurring tasks into scalable and repeatable processes.
  • Use tools such as Slack, Notion, BuilderTrend, Monograph, Smartsheet, Gemini, Fathom, and Fireflies to support workflows and documentation.

Requirements

  • 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
  • Exceptional written communication skills and the ability to match or improve the executive’s writing quality.
  • Proven ability to follow and replicate structured formats and repeatable processes.
  • Strong organizational skills, execution ability, and consistent follow-through.
  • Comfort acting as a memory system for a fast-moving CEO and anticipating needs proactively.
  • Strong understanding of U.S. business culture and communication style.
  • Ability to handle confidential and sensitive information responsibly.
  • Tech-comfortable and adaptable to evolving systems, tools, and SOPs.
  • Reliable high-speed internet and a modern home office setup.
  • Experience working in high-accountability, high-clarity environments is preferred.

Benefits

  • Fully remote role with the ability to work from anywhere.
  • Monthly salary of $1,000 to $1,800 based on experience.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.

Interested in this position?

Apply directly on the company website

Apply Now

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