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Legal Secretary

1 month, 3 weeks ago
Anywhere
Full-time
Mid Level
Paralegal
Legal
Apply Now
Eqvilent

Eqvilent

Eqvilent specializes in quantitative trading, utilizing advanced technologies to provide liquidity in financial markets.

Capital Markets
11-50
Founded 2020
View All Jobs 22

Description

  • Produce, format, and proofread legal documents including agreements, letters, memos, board resolutions, powers of attorney, and corporate consents.
  • Maintain and apply the firm’s standard document templates and update them when instructed by legal counsel.
  • Format complex multi-schedule agreements, annexures, and exhibits in compliance with the firm’s house style.
  • Prepare standard-form documents such as embassy and consular letters, no objection letters, salary and employment certificates, experience and reference letters, board resolutions, powers of attorney, and regulatory filing cover letters.
  • Arrange translations, notarizations, legalizations, and purchase order requests as part of administrative support.
  • Maintain and update the legal function’s document management system to ensure executed agreements, corporate documents, regulatory filings, and correspondence are properly filed.
  • Conduct quarterly database audits to identify gaps or expired entries and report findings to the Head of Legal.
  • Coordinate multi-party signature and execution workflows across legal documents.
  • Own recurring administrative and legal support processes end-to-end without needing repeated prompting.

Requirements

  • Minimum 3 years of experience as a legal secretary, legal PA, or legal administrator in a law firm, in-house legal department, or professional services environment.
  • Experience in an international firm or financial services environment is an advantage.
  • Secondary or post-secondary qualification in legal studies, business administration, or a related field.
  • Legal secretary or paralegal certification such as CILEX Foundation or ILSPA is an advantage but not required.
  • Demonstrated experience independently preparing embassy letters, NOCs, employment certificates, and similar standard-form correspondence.
  • Experience managing a contracts register or legal document database.
  • Familiarity with DocuSign or an equivalent electronic signature platform is required.
  • Advanced proficiency with Google Workspace and Microsoft Office suite.
  • Russian and English language proficiency.
  • Strong attention to detail, discretion, confidentiality, and the ability to stay calm under deadline pressure.

Benefits

  • Fully remote work from anywhere in the world.
  • 40 paid days off per year.
  • Competitive compensation reflecting the seniority and scope of the role.
  • An international mandate spanning multiple jurisdictions and varied legal work.
  • A modern, AI-native working environment with no outdated workflows.

Interested in this position?

Apply directly on the company website

Apply Now

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