EDETEK

EDETEK Inc. is a premier provider of digital clinical trial systems, offering innovative solutions to streamline data collection and analysis for pharmaceutical and biotech companies.

Internet Software & Services

Information Technology

51-250 (180)

Founded 2009

9 open positions

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Senior Accounts Receivable Specialist with Biometrics Billing Experience

1 month, 1 week ago

Mexico, Argentina, Brazil, India, United States, Poland

Full-time

Senior

Accountant

Finance and Accounting

NetSuite Oracle SAP

Apply Now

EDETEK

EDETEK Inc. is a premier provider of digital clinical trial systems, offering innovative solutions to streamline data collection and analysis for pharmaceutical and biotech companies.

Internet Software & Services

51-250

Founded 2009

View All Jobs 9

Description

Prepare, review, and issue accurate client invoices in accordance with contracts, work orders, change orders, fee schedules, and project milestones.
Manage billing across time-and-materials, unit-based, milestone-based, retainer, and fixed-fee arrangements.
Review project financial information and supporting documentation to ensure invoices are complete, accurate, and contractually supported.
Collaborate with project managers, biometrics functional leads, contracts, and finance teams to confirm billable activities, invoice timing, and scope changes.
Monitor accounts receivable aging and follow up professionally on outstanding invoices and payment issues.
Communicate with clients regarding invoice status, payment timing, discrepancies, remittance details, and billing questions.
Apply cash receipts accurately and reconcile payments to open invoices.
Investigate and resolve billing discrepancies, short payments, unapplied cash, disputed invoices, and client deductions.
Maintain accurate AR records, customer account details, invoice tracking logs, and collection notes.
Support month-end and year-end close activities, including invoicing, AR balances, unapplied cash, and bad debt review.
Assist with AR reporting, aging summaries, DSO tracking, collection forecasts, and management reports.
Support audits by providing invoice backup, AR reconciliations, and related documentation.
Help improve billing workflows, collections processes, and internal controls.
Review biometrics service agreements, budgets, and work orders to understand billing triggers and project scope.
Prepare invoices for biometrics deliverables such as biostatistics, statistical programming, clinical data management, PK/PD programming, medical writing, and DMC support.
Track milestone completion and percentage-of-completion inputs for billing purposes.
Validate labor-based and deliverable-based charges against approved rates, effort assumptions, and change orders.
Coordinate with project teams to ensure out-of-scope work is documented and billed.
Maintain billing files and supporting records for sponsor-specific invoicing requirements.
Reconcile contracted services, billed amounts, and collections across ongoing studies and programs.

Requirements

Bachelor’s degree in accounting, finance, business administration, or a related field preferred.
Minimum of 5 years of accounts receivable and billing experience.
Prior experience in a CRO, life sciences, pharmaceutical services, or clinical research environment strongly preferred.
Demonstrated experience billing biometrics or other project-based clinical trial services preferred.
Strong understanding of invoicing, cash application, collections, AR aging, reconciliations, and revenue-support processes.
Experience reviewing contracts, fee schedules, statements of work, and change orders for billing purposes.
Strong Excel skills and proficiency with accounting or ERP systems.
High attention to detail and accuracy.
Strong organizational, analytical, and problem-solving skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Experience with sponsor-facing invoicing in a CRO setting preferred.
Familiarity with clinical trial budgeting and service categories within biometrics preferred.
Experience with QuickBooks, NetSuite, SAP, Oracle, or similar accounting systems preferred.
Experience supporting audit requests and maintaining strong documentation practices preferred.
Understanding of revenue recognition concepts related to service contracts is a plus.

Benefits

Competitive benefits package that varies by country.
Comprehensive medical, vision, and dental insurance plans for U.S. employees.
Paid vacation time and sick days.
Corporate holidays annually.
Participation in the 401(k) plan.
Discount and perks programs for AAA, wholesale, insurance, prescription, fitness, pets, entertainment, and more.
Health Advocate and Employee Assistance Program.
Remote work with candidates considered in the United States, Mexico, Poland, India, Argentina, and Brazil.

Interested in this position?

Apply directly on the company website

Apply Now

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