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Senior Accounts Receivable Specialist with Biometrics Billing Experience

3 weeks, 1 day ago
Mexico, Argentina, Brazil, United States, Poland, India
Full-time
Senior
Accountant
Finance and Accounting
NetSuite Oracle SAP
Apply Now
EDETEK

EDETEK

EDETEK Inc. is a premier provider of digital clinical trial systems, offering innovative solutions to streamline data collection and analysis for pharmaceutical and biotech companies.

Internet Software & Services
51-250
Founded 2009
View All Jobs 9

Description

  • Prepare, review, and issue accurate client invoices in accordance with contracts, work orders, change orders, fee schedules, and project milestones.
  • Manage billing across time-and-materials, unit-based, milestone-based, retainer, and fixed-fee arrangements.
  • Review project financial information and supporting documentation to ensure invoices are complete, accurate, and contractually supported.
  • Collaborate with project managers, biometrics functional leads, contracts, and finance teams to confirm billable activities, invoice timing, and scope changes.
  • Monitor accounts receivable aging and follow up professionally on outstanding invoices and payment issues.
  • Communicate with clients regarding invoice status, payment timing, discrepancies, remittance details, and billing questions.
  • Apply cash receipts accurately and reconcile payments to open invoices.
  • Investigate and resolve billing discrepancies, short payments, unapplied cash, disputed invoices, and client deductions.
  • Maintain accurate AR records, customer account details, invoice tracking logs, and collection notes.
  • Support month-end and year-end close activities, including invoicing, AR balances, unapplied cash, and bad debt review.
  • Assist with AR reporting, aging summaries, DSO tracking, collection forecasts, and management reports.
  • Support audits by providing invoice backup, AR reconciliations, and related documentation.
  • Help improve billing workflows, collections processes, and internal controls.
  • Review biometrics service agreements, budgets, and work orders to understand billing triggers and project scope.
  • Prepare invoices for biometrics deliverables such as biostatistics, statistical programming, clinical data management, PK/PD programming, medical writing, and DMC support.
  • Track milestone completion and percentage-of-completion inputs for billing purposes.
  • Validate labor-based and deliverable-based charges against approved rates, effort assumptions, and change orders.
  • Coordinate with project teams to ensure out-of-scope work is documented and billed.
  • Maintain billing files and supporting records for sponsor-specific invoicing requirements.
  • Reconcile contracted services, billed amounts, and collections across ongoing studies and programs.

Requirements

  • Bachelor’s degree in accounting, finance, business administration, or a related field preferred.
  • Minimum of 5 years of accounts receivable and billing experience.
  • Prior experience in a CRO, life sciences, pharmaceutical services, or clinical research environment strongly preferred.
  • Demonstrated experience billing biometrics or other project-based clinical trial services preferred.
  • Strong understanding of invoicing, cash application, collections, AR aging, reconciliations, and revenue-support processes.
  • Experience reviewing contracts, fee schedules, statements of work, and change orders for billing purposes.
  • Strong Excel skills and proficiency with accounting or ERP systems.
  • High attention to detail and accuracy.
  • Strong organizational, analytical, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Experience with sponsor-facing invoicing in a CRO setting preferred.
  • Familiarity with clinical trial budgeting and service categories within biometrics preferred.
  • Experience with QuickBooks, NetSuite, SAP, Oracle, or similar accounting systems preferred.
  • Experience supporting audit requests and maintaining strong documentation practices preferred.
  • Understanding of revenue recognition concepts related to service contracts is a plus.

Benefits

  • Competitive benefits package that varies by country.
  • Comprehensive medical, vision, and dental insurance plans for U.S. employees.
  • Paid vacation time and sick days.
  • Corporate holidays annually.
  • Participation in the 401(k) plan.
  • Discount and perks programs for AAA, wholesale, insurance, prescription, fitness, pets, entertainment, and more.
  • Health Advocate and Employee Assistance Program.
  • Remote work with candidates considered in the United States, Mexico, Poland, India, Argentina, and Brazil.

Interested in this position?

Apply directly on the company website

Apply Now

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