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Legal Secretary (AU Commercial, Criminal & Property)

2 hours, 37 minutes ago
Philippines
Full-time
Senior
Paralegal
Operations
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 31

Description

  • Provide comprehensive secretarial and administrative support to the Principal Solicitor and Practice Manager.
  • Prepare, format, and amend legal documents, correspondence, contracts, and online court applications.
  • Maintain accurate records, document management systems, and matter management files.
  • Manage diaries, appointments, meeting coordination, and incoming and outgoing communications.
  • Support residential and commercial conveyancing matters from instruction through to settlement.
  • Prepare conveyancing documentation, conduct property-related searches, and coordinate settlements through PEXA.
  • Prepare Wills, Enduring Powers of Attorney, Enduring Guardianship documents, and probate/estate administration paperwork as required.
  • Handle invoices, trust account requests, receipts, accounts payable and receivable, and payment reconciliations using Xero.
  • Act as the first point of contact for clients and stakeholders and deliver professional client service.
  • Build and maintain relationships with referral partners such as buyers' agents, mortgage brokers, and real estate professionals.

Requirements

  • Minimum 5 years' experience as a Legal Secretary, Legal Assistant, or Conveyancing Secretary.
  • Proven experience supporting solicitors in a busy legal practice.
  • Experience preparing estate planning documents including Wills and Powers of Attorney.
  • Demonstrated ability to manage high-volume legal matters across multiple practice areas.
  • Advanced proficiency in Smokeball and PEXA.
  • Experience with Xero for financial administration.
  • Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Teams.
  • Fast and accurate typing with strong document formatting capabilities.
  • Exceptional attention to detail and strong organisational skills.
  • Excellent written and verbal communication skills with a client-focused approach.
  • Ability to prioritise competing deadlines in a fast-paced environment.
  • Ability to work independently and collaboratively with discretion and confidentiality.

Benefits

  • Salary of PHP 80,000 to PHP 90,000 per month.
  • Monday to Friday schedule, 8:00 AM to 5:30 PM Sydney Time.

Interested in this position?

Apply directly on the company website

Apply Now

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