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Project Coordinator

3 hours, 40 minutes ago
United States
Full-time
Junior
Project Coordinator
Operations
Monday.com
Apply Now
Colibri Group

Colibri Group

Colibri Group specializes in providing comprehensive professional learning solutions, particularly through its leading real estate schools, which empower both aspiring and seasoned real estate professionals to enhance their careers.

Diversified Consumer Services
1K-5K
Founded 1928
View All Jobs 26

Description

  • Partner with Content Strategists to intake project requirements and align scope, deliverables, assumptions, dependencies, and acceptance criteria before kickoff.
  • Collaborate with Talent & Resource Management to identify needed roles, secure resources, and coordinate onboarding or contracting steps.
  • Support SOW development by ensuring deliverables, timelines, and key inputs are clearly defined and trackable.
  • Build and manage detailed project plans with milestones, owners, deadlines, and structured stage gates.
  • Orchestrate handoffs across cross-functional teams to keep work moving efficiently and on schedule.
  • Maintain accurate, real-time project tracking in Monday.com, including status updates, risks, and next steps.
  • Proactively identify and escalate blockers, scope changes, and timeline risks, and recommend mitigation plans.
  • Maintain accurate and complete project records across project management and content systems.
  • Enforce consistent use of templates, naming conventions, and documentation standards.
  • Identify recurring bottlenecks and contribute to continuous process improvement.

Requirements

  • Associate’s degree or equivalent experience in Business, Communications, Project Management, Education, Instructional Design, Healthcare Administration, or a related field.
  • 2+ years of experience coordinating or supporting projects with multiple stakeholders, deadlines, and dependencies.
  • Experience in content production, learning, publishing, or similar environments is preferred.
  • Strong organizational skills and the ability to manage multiple projects simultaneously with attention to detail.
  • Experience using project management tools to track schedules, progress, and deliverables; Monday.com is strongly preferred.
  • Working knowledge of milestone planning, dependency management, scope tracking, and risk/status reporting.
  • Strong communication skills to document decisions, align stakeholders, and escalate risks early.
  • Experience coordinating with external vendors or contractors and tracking deliverables against defined expectations.
  • Comfort using AI tools to support coordination tasks such as status summaries, risk identification, and variance tracking while maintaining accuracy and sound judgment.
  • Experience supporting professional education, continuing education, test prep, or regulated content development is preferred, with healthcare experience strongly preferred.
  • Familiarity with content development workflows such as SME engagement, editorial review, instructional design, QA, and compliance/regulatory review is preferred.
  • Project management certification or formal training such as CAPM, PMP coursework, or equivalent is preferred.
  • Experience tracking budgets tied to SOWs and identifying cost or schedule risks early is preferred.

Benefits

  • Remote full-time work arrangement.
  • Opportunity to work on healthcare curriculum and online professional education content.
  • Exposure to a mission-driven company with a large customer base and established industry presence.
  • Inclusive hiring approach that encourages applicants to apply even if they do not meet every qualification.

Interested in this position?

Apply directly on the company website

Apply Now

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