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🏖️ Executive & Operations Support- Job Code: 1786043035148

1 month ago
Philippines
Part-time
Senior
Executive Assistant
Project and Program Management
JIRA Notion
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 25

Description

  • Manage and maintain inbox sorting, labeling, triage, and routine email responses.
  • Flag emails that require personal sign-off or specific wording.
  • Capture meeting notes and action items during meetings.
  • Log action items in the tracker line by line and create Jira tickets for technical issues with owners and due dates.
  • Organize documents and assets across Google Drive and Notion.
  • Handle formatting, link cleanup, and keep sales and training materials up to date.
  • Gather and organize materials from team members as needed.
  • Manage calls, calendars, vendor scheduling, and pod scheduling.
  • Prepare agendas and chase down reschedules and confirmations.
  • Book travel end to end, including flights, lodging, ground transportation, and itineraries.

Requirements

  • Experience with productivity and project management tools such as Notion, Jira, Fyxr, and similar platforms.
  • Strong executive support experience managing an executive’s inbox, calendar, and priorities (preferred).
  • Highly organized and detail-oriented, with the ability to work independently and know when to escalate (preferred).
  • English proficiency level must be provided in the application.
  • Resume must follow the Coconut VA profile template and be submitted in English.
  • A 1-minute introduction video link must be provided with the application.
  • Availability of 20 hours per week.
  • Ability to work within a time zone between EST and MST.
  • Monthly rate expectation is $900-1100.

Benefits

  • Competitive salary.
  • 13th month pay.
  • 12 days of paid time off.
  • 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare benefits.
  • Life insurance through the full-time HMO plan.
  • Mental health support and wellness resources.

Interested in this position?

Apply directly on the company website

Apply Now

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