RemoteLeaf Logo
Log in Sign up

🏖️ Executive & Operations Support- Job Code: 1786043035148

1 month, 3 weeks ago
Philippines
Part-time
Senior
Executive Assistant
Project and Program Management
JIRA Notion
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 23

Description

  • Manage and maintain inbox sorting, labeling, triage, and routine email responses.
  • Flag emails that require personal sign-off or specific wording.
  • Capture meeting notes and action items during meetings.
  • Log action items in the tracker line by line and create Jira tickets for technical issues with owners and due dates.
  • Organize documents and assets across Google Drive and Notion.
  • Handle formatting, link cleanup, and keep sales and training materials up to date.
  • Gather and organize materials from team members as needed.
  • Manage calls, calendars, vendor scheduling, and pod scheduling.
  • Prepare agendas and chase down reschedules and confirmations.
  • Book travel end to end, including flights, lodging, ground transportation, and itineraries.

Requirements

  • Experience with productivity and project management tools such as Notion, Jira, Fyxr, and similar platforms.
  • Strong executive support experience managing an executive’s inbox, calendar, and priorities (preferred).
  • Highly organized and detail-oriented, with the ability to work independently and know when to escalate (preferred).
  • English proficiency level must be provided in the application.
  • Resume must follow the Coconut VA profile template and be submitted in English.
  • A 1-minute introduction video link must be provided with the application.
  • Availability of 20 hours per week.
  • Ability to work within a time zone between EST and MST.
  • Monthly rate expectation is $900-1100.

Benefits

  • Competitive salary.
  • 13th month pay.
  • 12 days of paid time off.
  • 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare benefits.
  • Life insurance through the full-time HMO plan.
  • Mental health support and wellness resources.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Banyan Software

Chief of Staff - Executive Leadership Program

Banyan Software 51-250 Internet Software & Services

Banyan Software is hiring a Chief of Staff for its two-year Executive Leadership Program to partner with senior operating leaders and drive value creation across a portfolio of vertical software companies.

United States Canada Full-time Mid Level Executive Assistant
20 hours, 12 minutes ago
Verra Mobility

Processing Specialist I

Verra Mobility 1K-5K Road & Rail

Verra Mobility is seeking a detail-oriented processing professional to review and enter photo enforcement program event data, follow client-specific instructions, and meet productivity and quality goals.

United States Entry Level Operations Specialist
20 hours, 27 minutes ago
Xometry Europe

Sourcing RFQ Engineer

Xometry Europe 251-1K Industrial Conglomerates

Xometry is hiring a remote manufacturing quoting specialist to analyze CAD models and technical drawings, assess manufacturability, calculate production costs, and deliver accurate, timely quotes with DFM feedback.

Serbia Georgia Kazakhstan Contract Senior Operations Specialist
Assembly CRM
21 hours, 12 minutes ago
Smartsheet

Order Operations Specialist (Remote Elegible - Costa Rica)

Smartsheet 1K-5K Internet Software & Services

Smartsheet is seeking a remote Order Operations professional in Costa Rica to support sales transactions, ensure policy and data compliance, and improve Quote-to-Cash processes.

Costa Rica Full-time Junior Operations Specialist
CRM Salesforce
21 hours, 12 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers