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Human Resources Coordinator

2 weeks, 1 day ago
United States
Full-time
Junior
Human Resources
HR and Recruiting
Apply Now
CALSTART

CALSTART

CALSTART accelerates growth of the clean transportation technology industry by bringing together over 210 members, from startups to Fortune 100 firms, to innovate, create jobs, and reduce pollution. As a national nonprofit consortium with offices acros...

Professional Services
51-250
Founded 1992
View All Jobs 4

Description

  • Own the end-to-end onboarding process for new hires, including pre-employment coordination, documentation, orientation, and training completion.
  • Coordinate offboarding activities, including exit documentation, stakeholder communication, equipment collection, system updates, and exit interviews.
  • Prepare, process, and maintain employee records, personnel files, and HR documentation in ADP Workforce Now.
  • Process employee status changes such as promotions, transfers, compensation changes, and organizational updates.
  • Maintain organizational charts and update reporting relationships, position changes, new hires, and separations.
  • Generate routine HR reports, workforce metrics, and other reporting as needed.
  • Support HRIS audits, data accuracy, system testing, and implementation of new functionality.
  • Respond to employee and manager inquiries through the People Resources shared inbox and ticketing system, escalating complex issues as needed.
  • Create and maintain People Resources communications, presentations, newsletters, guides, and training materials.
  • Coordinate meetings, training sessions, employee events, calendars, project tracking, and special HR projects.

Requirements

  • Associate’s degree in Human Resources, Business Administration, or a related field; bachelor’s degree preferred.
  • Minimum of 2 years of Human Resources administrative or coordinator experience.
  • Experience supporting multiple HR functions, including onboarding, HR administration, and employee support.
  • Experience working with an HRIS, preferably ADP Workforce Now.
  • Strong customer service orientation with excellent interpersonal skills.
  • Excellent organizational skills with exceptional attention to detail.
  • Ability to prioritize multiple assignments while meeting deadlines.
  • Demonstrated ability to maintain confidentiality and handle sensitive information professionally.
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
  • Required proficiency with Microsoft Excel formulas, sorting/filtering, and reporting.
  • Proficiency with Canva, Adobe Acrobat or PDF editing software, and virtual meeting platforms such as Microsoft Teams and Zoom.
  • Preferred experience with SharePoint, Microsoft Forms or SurveyMonkey, and electronic document management systems.

Benefits

  • 100% company-paid comprehensive medical, dental, vision, short-term disability, long-term disability, and life insurance for full-time employees.
  • Retirement plan with generous company contributions.
  • FSA options for health and dependent care.
  • 3 weeks of vacation time in the first year of employment.
  • 11 paid company holidays.
  • Paid sick time.
  • Paid family leave.
  • Commitment to employee development, growth, and success.

Interested in this position?

Apply directly on the company website

Apply Now

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