Senior Executive & Operations Assistant – Property Management (Bilingual: Chinese/English)

4 days ago
Full-time
Mid Level
Project and Program Management
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Research and resolve complex operational issues involving property management, legal, vendor, and tenant matters.
  • Identify and contact professionals, service providers, attorneys, government agencies, contractors, and vendors as needed.
  • Coordinate maintenance projects and oversee third-party maintenance coordination providers.
  • Track project progress, maintain action items, and ensure follow-through to completion.
  • Manage communications with tenants, vendors, contractors, and property owners.
  • Use AI tools, search engines, and other technology to gather information and develop solutions.
  • Source specialized vendors and service providers for unique situations.
  • Support executive decision-making by preparing researched recommendations and solutions.
  • Maintain project tracking systems and operational documentation.
  • Escalate issues appropriately while proactively driving resolution.

Requirements

  • 3+ years of experience in operations, executive assistance, project coordination, property management, or a related field.
  • Exceptional problem-solving and critical-thinking abilities.
  • Demonstrated ability to work independently with limited direction.
  • Strong internet research skills and proficiency with AI tools such as ChatGPT, Gemini, and Claude.
  • Excellent written and verbal English communication skills.
  • Strong organizational and project management capabilities.
  • Ability to work during U.S. Eastern Time business hours.
  • Fluency in Chinese (Mandarin or Cantonese).
  • Property management or real estate experience is preferred.
  • Experience coordinating vendors and contractors is preferred.
  • Experience managing remote teams or virtual assistants is preferred.
  • Familiarity with CRM, project management, and communication tools is preferred.

Benefits

  • $1,200–$1,500 per month compensation.
  • 100% remote work.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 entry into a monthly raffle.

Interested in this position?

Apply directly on the company website

Apply Now

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