Executive/Admin Assistant (Events & Entertainment)

4 hours, 55 minutes ago
Part-time
Junior
Customer and Technical Support
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Follow up with warm leads through calls, texts, emails, and CRM communication until they convert or close.
  • Send templated emails, event information, quotes, videos, and photos to prospects and clients.
  • Schedule discovery calls, consultations, and site visits.
  • Manage inboxes and calendars, including confirming appointments and sending reminders.
  • Handle certificates of insurance (COIs) and venue paperwork, ensuring all required documentation is delivered before events.
  • Update CRM notes, tasks, and lead statuses accurately.
  • Create and improve templates, checklists, and repeatable workflows.
  • Coordinate with vendors and production teams to support smooth handoffs.
  • Track lead pipeline activity, follow-up metrics, and provide end-of-day and weekly reports.
  • Flag risks, blockers, and missed follow-ups proactively.

Requirements

  • 3+ years of experience in executive assistance, admin support, customer service, sales support, or events coordination.
  • Strong spoken and written English skills.
  • An extremely natural, conversational communication style.
  • Strong follow-through, organizational skills, and attention to detail.
  • Comfort with making warm outbound calls.
  • CRM experience.
  • Proficiency with Google Workspace.
  • Ability to work independently, proactively, and learn new systems quickly.
  • Availability to overlap with US Eastern Standard Time (EST) working hours.
  • Strongly preferred: South Africa-based candidates, part-time availability starting at 20 hours per week, with potential to grow to 40 hours per week.
  • Preferred experience in weddings/events, AV or event production, vendor coordination, COIs or venue paperwork, Calendly, Slack, WhatsApp, spreadsheet reporting, Apple/Mac, or Canva.

Benefits

  • 100% remote work.
  • Part-time schedule to start with the potential to grow into full-time.
  • $700 to $800 per month compensation.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • $500 monthly raffle entry.
  • Occasional weekend availability only during busy event season.

Interested in this position?

Apply directly on the company website

Apply Now

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