Data Services Specialist (Production Associate)

1 hour, 39 minutes ago
Full-time
Mid Level
Business Intelligence
Boldr

Boldr

Boldr specializes in building global teams through ethical talent outsourcing, connecting businesses with skilled professionals while prioritizing social sustainability and performance.

Professional Services
251-1K
Founded 2016

Description

  • Receive order details from Planning, review them for accuracy and completeness, and send purchase orders to factories within SLA.
  • Confirm purchase order receipt at the factory and escalate discrepancies to the Production Manager.
  • Identify missing information, process gaps, and operational risks that could affect timelines, and help resolve them cross-functionally.
  • Submit proforma invoices to Accounting to initiate deposit payments and support the production cycle.
  • Follow up with Accounting and factories to confirm deposits are sent and received, and ensure final invoices are submitted promptly for shipment release.
  • Track UPC and master carton compliance, ensuring markings are accurate and approvals do not stall production or shipping timelines.
  • Monitor shipping setup with Freight Forwarders to ensure bookings are initiated on time and required approvals move forward.
  • Escalate delays or blockers to the Production Manager when intervention is needed.
  • Work closely with Planning, Accounting, factories, and logistics partners to keep operational milestones on track.
  • Support continuous improvement of order, payment, and shipping workflows as the business unit evolves.

Requirements

  • 3+ years of experience in order management, operations coordination, or a related administrative role.
  • Strong organizational skills and high attention to detail, especially for financial documents, UPC data, and carton specifications.
  • Clear, professional written communication skills for internal and external follow-ups.
  • Proficiency in Excel or Google Sheets for tracking, data entry, and document management.
  • Comfort working with Accounting and Finance teams on payment workflows and invoice submission.
  • Experience working with multi-step operational processes involving multiple stakeholders.
  • Strong follow-up discipline to resolve issues before they become blockers.
  • Experience collaborating with international teams, vendors, manufacturers, or external operational partners across multiple regions.
  • Familiarity with retail compliance, UPC setup, or GS1 standards is a plus.

Interested in this position?

Apply directly on the company website

Apply Now

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