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Events Coordinator

3 weeks, 2 days ago
United States, Canada
Full-time
Senior
Marketing Specialist
Sales and Business Development
Salesforce
Apply Now
Array

Array

Array specializes in providing embedded finance products that enhance customer engagement and drive revenue growth for its clients, focusing on areas such as credit, identity protection, and offers engine solutions.

Capital Markets
51-250
Founded 2020
View All Jobs 16

Description

  • Plan and execute a high volume of client, prospect, partner, and internal events across multiple markets and industries.
  • Manage event logistics from concept through post-event follow-up to ensure seamless execution and strong attendee experiences.
  • Manage calendars, timelines, budgets, and project plans for multiple concurrent events with competing priorities.
  • Support a range of event formats, including executive dinners, roundtables, networking receptions, hosted experiences, webinars, partner activations, and industry conferences.
  • Own end-to-end logistics for conferences and trade shows, including sponsorship activations, exhibitor coordination, attendee management, shipping, branded materials, registrations, and onsite execution.
  • Serve as the primary operational contact for conference organizers, venues, agencies, and external partners.
  • Partner with Marketing, Sales, Partnerships, Executive Leadership, and external vendors to align event objectives, attendee strategy, and execution plans.
  • Coordinate attendee lists, invitations, agendas, presentations, executive schedules, and post-event follow-up activities.
  • Support lead capture, reporting, and post-event analysis with Sales and Marketing Operations.
  • Source and negotiate with venues, caterers, transportation providers, production teams, and event vendors while tracking budgets, invoices, contracts, and expenses.
  • Develop run-of-show documents, operational checklists, and contingency plans to support smooth event delivery.
  • Travel as needed to support onsite execution of conferences, client events, and hosted experiences.
  • Track event KPIs, attendee engagement, and post-event feedback to support continuous improvement.

Requirements

  • 5+ years of experience coordinating high-volume corporate events, client events, executive experiences, and industry conferences.
  • Proven experience managing end-to-end conference logistics and multiple event calendars simultaneously.
  • Exceptional organizational and project management skills with strong attention to detail.
  • Ability to manage multiple priorities in a fast-paced environment with minimal supervision.
  • Strong written and verbal communication skills with executives, customers, vendors, and internal stakeholders.
  • Experience working cross-functionally with Sales, Marketing, Partnerships, Executive Leadership, and external vendors.
  • Experience with event management platforms, Salesforce, Slack, and Google Workspace.
  • Willingness to travel regularly for onsite event execution and support.
  • Experience in B2B technology, fintech, or SaaS environments preferred.
  • Familiarity with conference sponsorship activations, field marketing programs, and lead generation strategies preferred.
  • Experience managing executive-level and VIP client experiences preferred.
  • Bachelor’s degree in Marketing, Communications, Hospitality, Event Management, or a related field preferred.

Benefits

  • Base salary starting at $75,000+, depending on experience.
  • Full medical, dental, and vision coverage, with premiums covered at 100% for full-time employees and 70% for dependents.
  • Unlimited PTO and sick leave plus 14 company holidays.
  • 100% 401(k) match up to 4% with immediate vesting.
  • Generous and competitive parental leave for all parents.
  • $1,000 desk setup subsidy for a remote office.
  • $100 per month to subsidize wifi and cell phone expenses.
  • Summer Fridays with half-day Fridays typically from late May through the end of August.
  • Commuter benefits for employees who choose to use the New York City or San Francisco office spaces.

Interested in this position?

Apply directly on the company website

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