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Virtual Administration & Bookkeeping Assistant

19 hours, 59 minutes ago
South Africa
Full-time
Junior
Bookkeeper
Operations
Apply Now
Aristo Sourcing

Aristo Sourcing

Aristo Sourcing: Leading outsourcing provider offering skilled virtual assistants to help businesses scale and grow cost-effectively.

Professional Services
11-50
Founded 2014
View All Jobs 15

Description

  • Manage daily email inboxes and respond promptly to clients and staff.
  • Organise and maintain login details, folders, documents, and expense systems.
  • Book and amend appointments in Clinko.
  • Send receipts to clients in a timely manner.
  • Prepare weekly staff update documents and individual clinician reports.
  • Support ordering of supplies and one-off purchases online.
  • Manage daily bookkeeping updates in Xero.
  • Track incoming and outgoing income, monitor payments, and follow up on outstanding invoices.
  • Update daily cashflow waterfall reports and prepare monthly corporate statistics and reports.
  • Support the management team with administrative tasks and help improve systems, efficiency, and organisation.

Requirements

  • Highly organised, detail-oriented, proactive, and reliable.
  • Strong administration and systems management skills.
  • Comfortable using bookkeeping and finance software.
  • Excellent communication and email management skills.
  • Confident working remotely with strong spoken and written English.
  • Comfortable with regular communication via WhatsApp voice notes.
  • Able to multitask and prioritise tasks effectively.
  • Experience with Xero, Stripe, Clinko, Google Drive, Google Docs, or Microsoft Office is an advantage.
  • Experience in virtual administration, bookkeeping, accounts administration, or healthcare/service-based businesses is preferred.
  • Must be available for Monday to Friday, 7:00am–3:30pm Irish Time, in a full-time remote role.

Benefits

  • Remote role with flexible working hours.
  • Opportunity to grow alongside a fast-moving healthcare company.
  • Work closely with an ambitious leadership team.
  • Play a vital role in improving systems and operations.
  • Monthly salary of $1,400 to $1,500.
  • Chance to make a real impact in a growing business.

Interested in this position?

Apply directly on the company website

Apply Now

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