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Project & Scope Coordinator (Furniture)

3 weeks, 1 day ago
Mexico, Argentina, Brazil, Honduras, Colombia, Costa Rica
Full-time
Junior
Operations Specialist
Project and Program Management
Apply Now
Zipdev

Zipdev

Zipdev specializes in connecting businesses with highly skilled remote talent from Latin America, offering a cost-effective solution for hiring software developers and virtual assistants.

Professional Services
51-250
Founded 2014
View All Jobs 24

Description

  • Review architectural, interior design, and furniture drawings to define project scope, layouts, and product quantities.
  • Perform room-by-room quantity take-offs and maintain accurate furniture inventories.
  • Update tracking documents, inventories, and order files based on revised drawings, bulletins, and addenda.
  • Cross-check drawings, orders, and supplier quotes to identify and resolve scope or quantity discrepancies.
  • Serve as a central point of contact for general contractors, project managers, clients, and internal teams.
  • Generate and track RFIs to clarify scope, timelines, and product specifications.
  • Follow up with stakeholders to ensure submittals, approvals, and project milestones are completed on time.
  • Build, maintain, and audit complex Excel spreadsheets, project logs, and master schedules.
  • Upload, track, and manage project documentation in Procore and other contractor portals.
  • Coordinate compliance deliverables such as certified payroll, COIs, lien waivers, closeout packages, spec books, presentations, and O&M manuals.

Requirements

  • Bachelor’s degree or equivalent practical experience in business, project management, construction management, or an analytical field.
  • Advanced Excel skills, including data manipulation, VLOOKUP/XLOOKUP, IF statements, data validation, and text-to-columns.
  • Strong business math skills and the ability to audit large datasets for logical or mathematical errors.
  • Exceptional written and verbal communication skills for a professional construction and corporate audience.
  • Ability to manage multiple complex projects simultaneously while maintaining attention to detail.
  • 1–3 years of experience in commercial construction, interior design, FF&E procurement, or sub-contractor project coordination (preferred).
  • Hands-on experience with Procore or similar construction management software (preferred).
  • Familiarity with architectural symbols, scale, and construction document sets (preferred).
  • Basic understanding of certified payroll, prevailing wage projects, and construction compliance documentation (preferred).
  • Demonstrated experience using AI prompts and productivity tools to streamline administrative workflows (preferred).

Benefits

  • Work remotely Monday through Friday, 40 hours per week, with no weekends.
  • 10 business days of vacation per year.
  • 5 national holidays and 5 company holidays per year.
  • Parental leave.
  • Health care reimbursement.
  • Active lifestyle reimbursement.
  • Quarterly home office reimbursement.
  • Payroll deduction purchase plans.
  • Longevity bonus.
  • Continuous learning bonus and access to training and professional development platforms.

Interested in this position?

Apply directly on the company website

Apply Now

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