Executive & Personal Assistant - C-Suite Support (EA to CDAO)

3 hours, 4 minutes ago
Full-time
Senior
Data Science and Analytics
World Business Lenders

World Business Lenders

World Business Lenders provides short-term loans to small businesses, focusing on their ability to repay rather than the owner's credit score, thereby facilitating access to working capital for equipment purchases and expansion efforts.

Real Estate
251-1K
Founded 2011
$25M raised

Description

  • Manage and maintain the Chief Data & Analytics Officer’s calendar, including scheduling across multiple time zones.
  • Screen, prioritize, and route emails, messages, and inbound requests.
  • Coordinate domestic and international travel, including detailed itineraries and logistics.
  • Prepare presentations, briefing materials, business cases, and leadership updates.
  • Support the preparation, review, and distribution of recurring reports and performance summaries.
  • Review reports and dashboards for completeness, consistency, and accuracy before distribution.
  • Track and organize analytics and reporting requests, ensuring they are documented and aligned with business priorities.
  • Manage team initiatives, reporting timelines, and cross-functional deliverables using Monday.com.
  • Act as a liaison between internal teams, stakeholders, vendors, and external partners.
  • Take meeting notes, follow up on action items, and escalate operational or reporting bottlenecks with recommended mitigation steps.
  • Handle expense reporting, invoice processing, documentation, and compliance-related deliverables.
  • Assist with personal tasks as needed while maintaining discretion.

Requirements

  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Experience supporting data, technology, or analytics leaders is a plus.
  • Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.
  • Exceptional written and verbal English communication skills.
  • Proven experience managing complex calendars and logistics across time zones.
  • Strong organizational, multitasking, and prioritization skills in a fast-paced environment.
  • Demonstrated ability to handle confidential information with discretion.
  • Strong proficiency in Microsoft Word, Excel, PowerPoint, Zoom, and Teams.
  • Strong Excel or Google Sheets skills are required.
  • Comfortable working with reports, metrics, and structured data.
  • Experience supporting reporting or operational workflows is a plus.
  • Ability to summarize information clearly and effectively for senior stakeholders.
  • Comfortable working independently in a fully remote environment.
  • Must be sharp, polished, professional, resourceful, flexible, adaptable, and responsive to changing priorities.
  • Strong problem-solving skills, including planning, coordination, and troubleshooting.
  • Financial and operational literacy, including experience with budgets and expenses.
  • Ability to manage multiple projects and meet deadlines consistently.
  • Evening/weekend on-call availability is required.

Benefits

  • Competitive USD salary.
  • Paid Time Off (PTO) after 6 months of service.
  • Full-time opportunity.
  • Completely remote work environment.

Interested in this position?

Apply directly on the company website

Apply Now

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