Medical Executive Assistant & Practice Operations Coordinator

6 hours, 15 minutes ago
Part-time
Junior
Customer and Technical Support
Winning Assistants

Winning Assistants

Winning Assistants specializes in providing HIPAA certified virtual assistants to healthcare professionals, enabling them to efficiently manage administrative tasks such as medical billing, coding, and patient communications, thereby allowing clients t...

Health Care Providers & Services

Description

  • Assist with licensing and compliance requirements for an aesthetic medicine practice.
  • Answer patient calls, manage patient inquiries, and coordinate patient scheduling.
  • Support the launch and day-to-day administrative operations of the practice.
  • Manage and organize emails across six business email accounts.
  • Sort, prioritize, respond to emails, and maintain organized inbox systems.
  • Handle calendar management, scheduling, and operational follow-ups.
  • Coordinate VRBO and vacation rental booking requests.
  • Communicate with cleaning staff, handymen, contractors, and maintenance providers for property turnovers and upkeep.
  • Provide executive-level administrative support across multiple businesses and personal tasks.
  • Help improve organization, workflow systems, and operational growth initiatives.

Requirements

  • Medical education or a healthcare-related background is preferred but not strictly required.
  • Previous experience as a Virtual Assistant, Executive Assistant, or Medical Executive Assistant is strongly preferred.
  • Experience in medical office management, clinical support, or healthcare administration is highly preferred.
  • Medical license credentials such as Doctor, Nurse, or PT are a plus but not required.
  • Strong understanding of medical terminology and healthcare operations.
  • Excellent customer service and patient communication skills.
  • Strong administrative, organizational, and multitasking abilities across multiple businesses.
  • Experience with calendar management, email management, and scheduling.
  • Strong problem-solving skills and the ability to make decisions independently with minimal supervision.
  • Must be proficient in speaking and writing English very clearly.
  • Must be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding.
  • Must be available for video meetings with camera on when needed.
  • Must have a reliable laptop or desktop, high-speed internet of at least 10 Mbps, a noise-canceling headset, a webcam, and a quiet professional workspace.

Benefits

  • Dedicated HR & Contractor Support Team for support with questions, guidance, contract matters, and client communication.
  • Premium VPN access available upon request for added privacy and security.
  • HIPAA and cybersecurity training plus certification provided.
  • Access to Top 1% VA performance training for communication, client management, and productivity systems.
  • Client-approved U.S. holidays off, depending on the client’s needs and schedule.
  • Client-approved paid or unpaid time off may be available if offered by the client.
  • Access to templates, workflow guides, productivity tools, and client-specific SOP support.
  • Optional performance-based incentives such as bonuses, increased hours, or other client-approved allowances.

Interested in this position?

Apply directly on the company website

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