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Operations Coordinator

1 day, 17 hours ago
United States
Full-time
Junior
Operations Specialist
Operations
Monday.com
Apply Now
Watson Institute

Watson Institute

Watson Institute provides a reimagined model of education for next generation innovators, leaders, and entrepreneurs. Through Fellowships, mentorship, and access to a global community, they equip emerging leaders with the tools, network, and courage to...

Education Services
11-50
Founded 2013
View All Jobs 2

Description

  • Support applicant tracking system administration, candidate pipeline organization, interview scheduling, and candidate movement through the hiring process.
  • Manage timely, professional communication with candidates to ensure a strong candidate experience.
  • Coordinate new hire onboarding logistics, including trackers, scheduling, email creation, platform access, and permissions.
  • Maintain an evergreen talent pipeline by organizing records and re-engaging strong prior applicants for future roles.
  • Execute and track financial transfers and vendor payments, including Fellow stipends and domestic and international disbursements.
  • Support stipend processes by answering Fellow questions and presenting stipend expectations and procedures.
  • Track expenses and follow up on missing receipts or incomplete submissions in Expensify and Airtable.
  • Maintain financial trackers and records in Monday.com and Google Sheets for clear visibility and accuracy.
  • Optimize Google Workspace Admin organization, user access, and internal system structure for scalability and security.
  • Provide internal technical support, troubleshoot system issues, and help improve security and documentation.

Requirements

  • Meticulous attention to detail with strong organizational and project management skills.
  • A systems-minded approach with demonstrated experience building, testing, improving, and running processes.
  • Strong integrity and comfort handling sensitive information, making judgment calls, and escalating issues when needed.
  • Ability to stay organized, focused, and high-performing in fast-paced, high-volume, time-sensitive environments.
  • Excellent verbal and written communication skills and the ability to collaborate across teams.
  • Confidence navigating tech systems, including Google Workspace Admin, and interest in scalable internal systems.
  • Familiarity with applicant tracking systems (ATS) and using them to improve candidate experience.
  • Experience with Monday.com or similar workflow management tools.
  • Exposure to SaaS-based operational tools, with familiarity in Expensify preferred.
  • Ability to quickly learn and navigate new systems in a scaling environment.

Benefits

  • Competitive base salary of $60,000-$65,000 depending on experience.
  • Annual Happiness Fund that increases with tenure and seniority.
  • Unlimited vacation policy with 3 weeks of required vacation time per year.
  • Healthcare benefit through Thatch (ICHRA) with options to apply funds toward medical, vision, and dental plans.
  • Retirement account through Guideline with an automatic 3% employer contribution.
  • Remote work option for candidates based in AZ, CO, DC, FL, GA, MD, ME, OK, PA, or SC.
  • Full-time role with a stated start date of August 10, 2026.

Interested in this position?

Apply directly on the company website

Apply Now

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