Executive Assistant (Remote -Located in Mexico)

1 hour, 58 minutes ago
Contract
Lead
Operations
Visit.org

Visit.org

Visit.org offers purpose-driven employee engagement experiences through immersive travel experiences hosted by do-good organizations worldwide, aligning with the U.N.'s Sustainable Development Goals for socially accountable workplaces.

Consumer Services
51-250
Founded 2015
$0M raised

Description

  • Manage and maintain the CEO’s calendar, including scheduling internal and external meetings across multiple time zones.
  • Prioritize and resolve scheduling conflicts to ensure effective use of the CEO’s time.
  • Prepare and distribute meeting agendas, briefing materials, presentations, and reports.
  • Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, and itineraries.
  • Provide detailed travel packs with required documents and confirmations, and adjust travel plans proactively as needed.
  • Take detailed meeting notes and track action items for follow-up.
  • Manage expense reports, reimbursements, and corporate credit card reconciliations.
  • Draft and proofread emails, memos, and other business correspondence.
  • Maintain confidentiality of sensitive company and personal information.
  • Assist with special projects, events, initiatives, and cross-functional coordination as needed.

Requirements

  • 10+ years of experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting senior executives.
  • Bachelor’s degree preferred in Business Administration, Communications, or a related field, or equivalent professional experience.
  • Fluent written and spoken English is required.
  • Proficiency in Google Workspace.
  • Familiarity with scheduling platforms such as Calendly, Zoom, and Teams, as well as travel booking tools.
  • Exceptional organizational and time-management skills with the ability to prioritize effectively.
  • Strong interpersonal skills and professional presence.
  • High level of discretion and ability to handle confidential information.
  • Problem-solving mindset and ability to work independently under pressure.
  • Experience working in a fast-paced startup environment is preferred.
  • Passion for the company’s mission and a desire to make an impact through technology.

Benefits

  • Remote contract role based in Mexico, up to 40 hours per week.
  • Working hours of 9:00 a.m. to 6:00 p.m. EST.
  • Competitive salary.
  • Mission-aligned company events and volunteering opportunities.
  • Inclusive, exciting startup culture.
  • Accelerated career and personal growth.
  • Culture Club and other team perks.

Interested in this position?

Apply directly on the company website

Apply Now

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