Project Coordinator & Billing Specialist

2 hours, 26 minutes ago
Full-time
Junior
Operations
Unlimited Technology

Unlimited Technology

Unlimited Technology specializes in delivering comprehensive technology solutions tailored to the unique needs of commercial and federal government clients, with a strong emphasis on integrating complex IT, electronic, physical, and cyber security syst...

Professional Services
51-250
Founded 1989

Description

  • Process newly awarded jobs through WeSuite into Sedona and ensure accurate job setup.
  • Review contracts, proposals, and supporting documents to confirm order entry and billing terms.
  • Verify that billing line items and job costings are accurately transferred between systems and resolve discrepancies.
  • Create and organize job document folders according to company standards.
  • Assign Project Managers to jobs and ensure required documentation and internal handoffs are completed.
  • Prepare and issue project invoices, including AIA billing and schedules of values, accurately and on time.
  • Manage billing through customer portals and ensure invoices meet customer requirements for approval and payment.
  • Partner with Sales, Project Managers, Collections, Procurement, Accounting, and Service teams to resolve billing issues and support project execution.
  • Reconcile system billing with AIA documents and contract terms to ensure consistency and audit readiness.

Requirements

  • 2+ years of experience in construction, project-based, or contract billing, or a similar industry.
  • Working knowledge of AIA billing.
  • Working knowledge of Schedule of Values (SOV).
  • Working knowledge of lien waivers and certificates of insurance (COIs).
  • Experience with ERP systems such as Sedona, WeSuite, Sage, Viewpoint, Deltek, or similar platforms.
  • Intermediate Microsoft Excel skills, including reconciliations, formulas, and data management.
  • Experience with customer billing portals.
  • Exposure to federal government billing is a plus.
  • Highly organized with strong attention to detail.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.

Benefits

  • Health, dental, and vision coverage.
  • Life insurance.
  • 401(k) with company match: 100% up to 3% and an additional 50% match of 2%.
  • Paid time off.
  • 11 paid holidays.
  • Pay range of $55,000 to $65,000 USD.
  • Opportunity to grow into senior billing, project accounting, or junior project manager roles.
  • Collaborative, team-oriented culture.

Interested in this position?

Apply directly on the company website

Apply Now

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