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Recruiting Admin Coordinator / Virtual Assistant - Part Time

14 hours, 35 minutes ago
United States
Part-time
Junior
Recruiter
Operations
Apply Now
Supplied Talent

Supplied Talent

Supplied Talent is a national supply chain recruiting firm specializing in the permanent placement of supply chain professionals from medium to Fortune 500 companies. They focus on meeting the needs of supply chain hiring managers and candidates exclus...

Professional Services
1-10
Founded 2016
View All Jobs 2

Description

  • Schedule and confirm interviews between candidates and hiring managers.
  • Send interview confirmations and follow-ups via email, phone, and text.
  • Manage calendar logistics, reschedules, and no-shows.
  • Track interview outcomes and keep the team updated on candidate status.
  • Keep the ATS current with candidate activity and stage updates.
  • Audit pipelines to identify stale roles and inactive candidates.
  • Ensure submission and placement records are accurate and complete.
  • Build targeted candidate and prospect lists using sourcing tools as directed.
  • Assist with outreach tracking and follow-up logging.
  • Maintain organized shared file systems, document storage, and daily activity logs.
  • Support the Operations Manager with ad hoc administrative tasks.

Requirements

  • Previous experience supporting a recruiting, staffing, or HR team.
  • Comfortable working inside an ATS; familiarity with any modern system is a plus.
  • Strong organizational skills and attention to detail.
  • Confident communicating with candidates via phone, text, and email.
  • Proficient with Google Workspace, including Gmail, Calendar, Drive, and Sheets.
  • Self-starter who can manage tasks independently without constant direction.
  • Available Monday through Friday, ideally 10:00 AM – 2:00 PM EST.
  • Experience supporting multiple recruiters at the same time (preferred).
  • Familiarity with sourcing tools such as LinkedIn Recruiter, Indeed, or Apollo (preferred).
  • Background in high-volume or service industry recruiting environments, or experience working within a remote team (preferred).

Interested in this position?

Apply directly on the company website

Apply Now

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