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Legal Practice Assistant

3 weeks, 5 days ago
Trinidad and Tobago
Contract
Senior
Paralegal
Operations
Asana CRM Power BI
Apply Now
Sterlington

Sterlington

Sterlington is an international virtual law firm specializing in sophisticated transactional and litigation work, as well as legal contract outsourcing, with notable expertise in handling complex cases such as crypto bankruptcy and significant loan res...

Specialized Consumer Services
51-250
View All Jobs 10

Description

  • Manage complex, multi-time-zone calendars, scheduling conflicts, inboxes, meetings, travel, and follow-up actions.
  • Prepare meeting packs, briefing notes, agendas, and related materials.
  • Prepare, circulate, track, and follow up on engagement letters through signature and return.
  • Draft client and prospect correspondence and maintain accurate contact and CRM records.
  • Format, compare, version, execute, and organize legal documents according to firm standards.
  • Prompt and follow up on time capture and flag billable items, disbursements, and expenses to Finance.
  • Coordinate matter-related workstreams and administrative processes across firm stakeholders.
  • Use Legal Operations intake channels and published response standards for wider-function requests.
  • Identify and apply AI and technology improvements to streamline daily work and attorney support.

Requirements

  • 5+ years supporting partners, senior fee earners, or C-suite executives, ideally in law or professional services.
  • Fluent written and verbal English.
  • Strong proficiency with Microsoft Office, Aderant or similar practice management software, Power BI or similar dashboards, Claude, Copilot or similar AI tools, and Asana or similar project management tools.
  • Experience with practice management, billing, time-capture, or document management systems, or the ability to learn comparable systems quickly.
  • Excellent organizational and project management skills with the ability to manage multiple detailed workstreams.
  • Ability to remain poised under pressure, multitask, and prioritize effectively.
  • Strong team orientation and collaborative working style.
  • Practical curiosity about using AI and technology to improve processes.
  • Availability to work US Eastern Time hours.
  • The role is structured as a full-time independent contractor position.

Benefits

  • Remote-first work environment.
  • Work across a global Legal Operations function and multiple time zones.
  • Opportunity to support complex corporate, litigation, executive compensation, and private wealth matters.
  • Inclusive environment that values diverse perspectives and qualified candidates from all jurisdictions.

Interested in this position?

Apply directly on the company website

Apply Now

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