Payroll & Benefits Administrator

2 hours, 21 minutes ago
Full-time
Mid Level
HR and Recruiting
Robots & Pencils

Robots & Pencils

Robots & Pencils is a digital innovation firm that assists organizations in leveraging mobile, web, and AI technologies to modernize their operations and create efficient, user-centered solutions that enhance productivity and decision-making.

IT Services
51-250
Founded 2009

Description

  • Process semi-monthly payroll in ADP Canada and ADP US, including entering changes, running pre-payroll reports, validating entries, and submitting for lead review.
  • Manage manual payroll updates such as new hires, terminations, address changes, salary changes, direct deposit updates, and off-cycle adjustments.
  • Prepare ROEs within CRA timelines and support year-end compliance, including T4, W-2, and annual data audits.
  • Assist with payroll account setup for new US states, including registration, credential storage, and ADP configuration.
  • Support government agency requests and correspondence, including UI requests, workers’ compensation filings, SUI accounts, and CRA/IRS matters.
  • Collect and validate timesheets and hours worked, and support routine payroll reconciliations for missing hours or duplicate entries.
  • Generate payroll and journal entry reports for review by payroll leadership.
  • Administer employee benefits day to day, including enrollments, life event changes, terminations, and provider follow-up for ID cards and coverage confirmations.
  • Reconcile monthly benefit invoices against active enrollment data and support pension administration, including contribution file creation and uploads.
  • Maintain HRIS and benefits data integrity across systems, support leave and time-off tracking, and identify process issues for improvement.

Requirements

  • Diploma or post-secondary degree in Human Resources, Accounting, Payroll, Business Administration, or a related field.
  • 3–5 years of direct experience in full-cycle payroll, benefits, and pension administration across Canada and the US.
  • Working knowledge of payroll legislation, tax compliance, and employment standards across Canadian provinces and US states.
  • Experience using payroll and HRIS systems such as ADP and BambooHR, or similar platforms.
  • Experience with communications tools such as Slack and SharePoint.
  • Preferred: Payroll Compliance Practitioner (PCP) designation or equivalent, or progress toward it.
  • High attention to detail, accuracy, and organization.
  • Strong analytical and problem-solving abilities.
  • Excellent interpersonal and customer service skills with an empathetic approach.
  • Strong technical proficiency in Excel.
  • Ability to manage competing deadlines and work well under pressure.
  • Ability to handle sensitive payroll and employee data discreetly and professionally.

Benefits

  • No benefits were specified in the posting.

Interested in this position?

Apply directly on the company website

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