Bookkeeper / Administrative Coordinator

11 hours, 3 minutes ago
Full-time
Mid Level
Operations
Reworks Solutions

Reworks Solutions

ReWorks Solutions provides rigorously vetted, native English-speaking remote professionals backed by white-glove management and proactive support.

Internet Software & Services

Description

  • Serve as the primary point of contact for new client inquiries via email, phone, and website submissions.
  • Respond to incoming leads promptly and professionally.
  • Coordinate and schedule discovery calls, client meetings, follow-up meetings, and leadership/project meetings.
  • Maintain organized communication records and client databases.
  • Assist with proposals, contracts, invoices, presentations, and meeting agendas.
  • Support day-to-day studio administrative operations.
  • Assist with bookkeeping and financial tracking.
  • Coordinate invoicing, payment tracking, and expense organization.
  • Manage accounts receivable follow-ups and vendor payment coordination.
  • Maintain organized financial records and documentation and coordinate with accounting/bookkeeping consultants as needed.

Requirements

  • 3+ years of experience in operations, administrative coordination, project coordination, or studio management.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities simultaneously.
  • Strong attention to detail and problem-solving skills.
  • Professional and client-facing communication abilities.
  • Experience with scheduling, coordination, and operational systems.
  • Comfortable working in a fast-paced, creative, and collaborative environment.
  • Self-motivated, proactive, and highly dependable.
  • Familiarity with project management tools, bookkeeping systems, and workflow software (preferred).
  • Understanding of budgeting and operational tracking (preferred).
  • Experience in construction, hospitality, architecture, interior design, or creative industries is a plus.
  • Familiarity with Google Workspace, Microsoft Office, QuickBooks or similar bookkeeping software, scheduling and calendar management tools, Dropbox / Google Drive, and Monograph or similar project management/accounting software is preferred.

Benefits

  • Full-time remote role.
  • Work from home.
  • Schedule aligned to U.S. hours (9am–5pm EST).

Interested in this position?

Apply directly on the company website

Apply Now

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