Legal Admin Assistant

2 weeks, 4 days ago
Remote Raven

Remote Raven

Remote Raven connects clients with highly qualified virtual assistants to quickly fill positions, enabling businesses to focus on core activities with no start-up fees.

Professional Services
11-50

Description

  • Manage multiple attorney calendars, court dates, depositions, appointments, and case deadlines.
  • Track and docket hearings and deadlines across the firm's litigation practice areas.
  • Set reminder sequences and flag scheduling conflicts or competing priorities in advance.
  • Coordinate internal meetings, client meetings, depositions, and related logistics across time zones.
  • Arrange attorney travel, including flights, accommodations, ground transportation, and itineraries.
  • Track billable time entries, invoices, and expense reports, and follow up on missing documentation before billing close.
  • Prepare, edit, proofread, and format legal documents and correspondence to filing-ready quality.
  • E-file documents with courts and agencies and prepare physical filing packages when needed.
  • Maintain version control, audit trails, organized client files, and retrievable matter records.
  • Support new matter intake, including file opening, conflict checks, and initial documentation, and perform general administrative tasks as assigned.

Requirements

  • 2 or more years of experience as a legal admin, legal assistant, or legal secretary supporting a US litigation practice or comparable international firm.
  • Direct experience managing multiple attorneys' calendars and court deadlines simultaneously.
  • Hands-on experience with at least one US court e-filing system such as CM-ECF/PACER, AZTurboCourt, or similar.
  • Experience with a legal document management system such as NetDocuments, iManage, Worldox, SharePoint, or similar.
  • Excellent written English and proofreading ability with minimal revision required.
  • High attention to detail, strong organizational skills, and the ability to manage deadline-driven work across multiple matters without error.
  • Comfortable working independently in a remote environment while coordinating closely with an onshore team.
  • Reliable home office setup with high-speed internet, backup power or backup internet, a quiet workspace, and a modern computer with webcam.
  • 12+ months of direct remote experience supporting a US law firm, preferred.
  • Experience with legal billing software such as Clio, TimeSolv, Bill4Time, or similar, and LEDES invoicing, preferred.
  • Familiarity with Arizona state court or US federal court docketing conventions, preferred.
  • Background supporting a commercial litigation, business litigation, or civil rights practice, preferred.

Benefits

  • Full-time, 100% remote engagement.
  • Compensation up to $8/hr USD.
  • Long-term, stable engagement with a respected US law firm.
  • Direct collaboration with an experienced onshore team and supervising attorneys.
  • A clearly scoped operational role with visible and measurable success criteria.

Interested in this position?

Apply directly on the company website

Apply Now

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