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Executive Assistant & Operations Coordinator

1 week, 4 days ago
Philippines, Kenya
Part-time
Senior
Executive Assistant
Operations
ClickUp CRM
Apply Now
Remote Raven

Remote Raven

Remote Raven connects clients with highly qualified virtual assistants to quickly fill positions, enabling businesses to focus on core activities with no start-up fees.

Professional Services
11-50
View All Jobs 127

Description

  • Manage the CEO and project team inboxes by prioritizing messages, responding to routine emails, and escalating urgent items.
  • Draft professional emails, proposals, and follow-ups for clients, leads, and internal communications.
  • Coordinate the CEO’s calendar by booking meetings, confirming attendance, and preventing scheduling conflicts.
  • Organize project files and maintain shared workspaces such as Google Drive, Gmail, and ClickUp.
  • Support lead generation by researching prospects, updating the CRM, and coordinating outreach and follow-up.
  • Manage active client projects in ClickUp by creating tasks, tracking deadlines, and keeping statuses current.
  • Join client calls, capture action items, and update project management tools in real time.
  • Create, document, and refine SOPs for recurring workflows and recommend process improvements.
  • Coordinate client onboarding, offboarding, and remote meeting logistics across time zones.
  • Support invoicing and proposal workflows by creating invoices, tracking overdue payments, and assisting with proposals in HoneyBook.

Requirements

  • Part-time availability.
  • Fully remote work arrangement.
  • Availability during EST business hours for client calls and team check-ins.
  • Up to $6/hr compensation.
  • Strong written and verbal communication skills with a professional, warm tone.
  • Highly organized and comfortable working with systems and documentation.
  • Proactive, self-directed, and able to follow through without repeated prompting.
  • Comfortable joining client-facing calls and representing the business confidently.
  • Able to manage multiple priorities independently in a fast-moving environment.
  • Experience with tools such as ClickUp, Google Drive, Gmail, CRM systems, and HoneyBook is preferred.

Benefits

  • Fully remote work.
  • Part-time schedule with potential to grow into full-time.
  • Work during EST business hours.
  • Up to $6/hr pay.

Interested in this position?

Apply directly on the company website

Apply Now

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