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Transaction Coordinator

15 hours, 9 minutes ago
Philippines
Full-time
Junior
Operations Specialist
Operations
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
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Description

  • Open and manage transaction files from executed purchase agreement through close of escrow.
  • Review contracts, addenda, disclosures, and other documents for completeness and accuracy.
  • Track contingency, inspection, loan, appraisal, and closing deadlines, and alert agents when action is required.
  • Collect California disclosure forms and required transaction documents while identifying missing or incomplete items.
  • Coordinate communication among agents, escrow and title officers, lenders, clients, and other transaction parties.
  • Prepare, organize, and route documents for review, approval, and electronic signature.
  • Follow up on pending documents, signatures, approvals, and transaction requirements.
  • Coordinate home warranty orders, repair documentation, vendor scheduling, and other transaction support tasks.
  • Maintain accurate files in compliance with brokerage recordkeeping and California requirements.
  • Manage multiple transactions simultaneously while supporting agents with administrative tasks.

Requirements

  • 1–3+ years of experience as a Transaction Coordinator, Escrow Assistant, or in a similar real estate transaction support role.
  • Working knowledge of California residential real estate transactions, contracts, timelines, and disclosure requirements.
  • Understanding of transaction coordination from executed contract through close of escrow.
  • Experience managing multiple transactions, files, and deadlines simultaneously.
  • Experience using transaction management and electronic signature platforms.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to proactively track deadlines, follow up on outstanding items, and work independently.
  • Experience supporting multiple agents or a brokerage team preferred.
  • Experience with DocuSign Rooms, Dotloop, or similar platforms preferred.
  • Experience with California forms such as TDS, NHD, SPQ, and AVID preferred.
  • Experience coordinating with escrow/title companies, lenders, and other transaction partners preferred.

Benefits

  • Full-time remote position.
  • U.S. business hours schedule.

Interested in this position?

Apply directly on the company website

Apply Now

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