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Senior Executive Assistant

14 hours, 52 minutes ago
Mexico, Argentina, Brazil, Colombia, Costa Rica
Full-time
Senior
Executive Assistant
Operations
Asana Monday.com Notion Trello
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Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 675

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts proactively.
  • Coordinate internal and external meetings, executive briefings, and supporting materials.
  • Manage and prioritize executive email communications and screen calls and correspondence.
  • Draft, edit, and proofread executive emails, reports, presentations, and other communications.
  • Coordinate domestic and international travel, itineraries, logistics, and expense reconciliation.
  • Support strategic initiatives, executive projects, deadlines, deliverables, and action items.
  • Coordinate cross-functional teams, stakeholders, board meetings, off-sites, and company events.
  • Prepare meeting notes, distribute action items, and track follow-ups.
  • Maintain confidential records, contracts, documentation, and executive files.
  • Improve administrative systems, workflows, and day-to-day executive office operations.

Requirements

  • 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
  • Proven experience supporting CEOs, founders, presidents, or C-suite executives.
  • Experience managing complex executive calendars, executive communications, and high-priority projects.
  • Strong organizational and project management skills.
  • Excellent written and verbal English communication.
  • High level of professionalism, discretion, and confidentiality.
  • Ability to manage multiple priorities in fast-paced environments.
  • Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
  • Experience supporting executives in startups, consulting, finance, legal, technology, or high-growth organizations (preferred).
  • Experience with Microsoft Office Suite, Google Workspace, project management tools, video conferencing tools, expense/travel platforms, and AI productivity tools such as ChatGPT or Microsoft Copilot.

Benefits

  • Full-time remote role.
  • Working hours aligned with U.S. business hours.
  • Direct partnership with executive leadership.
  • High ownership and visibility across the business.
  • Long-term growth opportunities.
  • Career progression opportunities into Executive Operations Manager, Chief of Staff, Director of Operations, or Business Operations Leader.
  • Interview process includes a Spark Hire intro video step instead of multiple initial screening calls.

Interested in this position?

Apply directly on the company website

Apply Now

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