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Operations Associate

6 hours, 34 minutes ago
Mexico, Brazil, Costa Rica, Latin America, South Africa
Full-time
Junior
Operations Specialist
Operations
CRM HubSpot
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 387

Description

  • Own and maintain the deal pipeline in HubSpot CRM.
  • Track inbound interest, responses, follow-ups, deal stages, and next steps.
  • Maintain accurate CRM records, including notes, tasks, follow-up dates, and next actions.
  • Manage consistent follow-up across 6–12 month deal cycles and flag stalled or urgent opportunities.
  • Update Excel and Google Sheets deal trackers and prepare summaries, reports, graphs, and visuals.
  • Support the preparation and organization of pitch materials, client-facing documents, and internal deal materials.
  • Coordinate meetings, calendars, and deal-related calls.
  • Track action items and ensure timely completion.
  • Provide general administrative and operational support related to deal execution.
  • Keep leadership informed of priorities, outstanding actions, and pipeline status.

Requirements

  • Hands-on experience with HubSpot, including deal tracking, CRM updates, tasks, follow-ups, and pipeline management.
  • Intermediate Excel and Google Sheets skills, including formatting, templates, basic data handling, and reporting.
  • Strong written English communication skills.
  • Ability to independently manage professional follow-ups and recurring operational work.
  • Excellent attention to detail, organization, execution discipline, and reliability.
  • Comfortable managing repetitive follow-ups over long deal cycles.
  • Ability to work during EST business hours.
  • Must be based in South Africa or Latin America.
  • Exposure to finance, M&A, investment banking, or other deal-based environments is preferred.
  • Experience supporting founders or senior executives is preferred.

Benefits

  • Full-time remote role.
  • Work during U.S. Eastern Time (EST) hours.
  • Opportunity to gain exposure to leadership and high-value transactions.
  • No sales quotas or sourcing targets.
  • No complex financial modeling.
  • Opportunity to develop experience across deal operations, CRM operations, business operations, executive operations, and M&A/transaction support.

Interested in this position?

Apply directly on the company website

Apply Now

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