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Executive Assistant

1 day, 12 hours ago
United States, South Africa
Full-time
Senior
Executive Assistant
Operations
Asana ClickUp Notion
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 521

Description

  • Own the Principal’s calendar end-to-end across multiple time zones and protect strategic time blocks.
  • Prioritize, schedule, and manage meetings, including pushing back on low-value requests and preparing agendas and materials.
  • Triages the inbox daily, drafts responses in the Principal’s voice, and ensures timely follow-up on all threads.
  • Act as the central coordination hub between the Principal and executives, attorneys, advisors, and partners.
  • Translate verbal direction into clear action items, written communication, and follow-through across teams.
  • Coordinate complex domestic and international travel, including logistics, reservations, and contingencies.
  • Manage personal scheduling, family and partner logistics, events, residences, vendors, and appointments.
  • Track commitments, maintain a centralized task system, and proactively follow up on deadlines and deliverables.
  • Prepare executive briefs for meetings, calls, and travel, and conduct research as needed.
  • Improve workflows and operational processes using AI-first tools and systems.

Requirements

  • 3–7 years of experience as an Executive Assistant, Chief of Staff, Operations Manager, or in a similar senior support role.
  • Proven experience supporting high-performing founders, executives, or principals.
  • Native or near-native English proficiency, both written and spoken.
  • Exceptional written communication skills with an executive-level, concise style.
  • Strong proficiency with Google Workspace and tools such as Notion, ClickUp, or Asana.
  • Demonstrated ability to manage multiple priorities with precision and speed.
  • Exceptional discretion and ability to handle highly confidential information.
  • Strong experience managing calendars, inboxes, and cross-functional coordination.
  • Ability to operate independently without constant direction.
  • AI-first workflow experience using tools like Claude or equivalent for daily operations.
  • Experience supporting executives in family offices, financial services, real estate, or luxury environments is preferred.
  • Exposure to legal, financial, or investment-related workflows is preferred.
  • Experience building systems, SOPs, or operational frameworks is preferred.

Benefits

  • Full-time remote position.
  • Working hours aligned with U.S. business hours.
  • Opportunity to work closely as the Principal’s right hand in a high-trust, high-ownership role.
  • Exposure to a diversified portfolio of businesses, investments, and personal operations.

Interested in this position?

Apply directly on the company website

Apply Now

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