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Executive Assistant

6 hours, 12 minutes ago
Mexico, Argentina, Brazil, Colombia, Costa Rica
Full-time
Mid Level
Executive Assistant
Operations
Asana Notion
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 684

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts proactively.
  • Coordinate internal meetings, client calls, events, and travel schedules.
  • Draft, proofread, send, and manage professional executive communications and correspondence.
  • Screen inboxes, calls, and requests, escalating priority items as needed.
  • Serve as a liaison between executives, clients, vendors, and internal teams.
  • Prepare agendas, briefing notes, talking points, and other meeting materials.
  • Record meeting notes and action items, then track follow-ups to completion.
  • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
  • Process expense reports and reimbursements accurately.
  • Track executive priorities, projects, and deliverables, and support research, reports, summaries, and presentations.
  • Maintain organized digital filing systems, documentation, shared files, and document approvals.

Requirements

  • 3+ years of experience supporting senior executives or leadership teams.
  • Experience managing complex calendars, travel coordination, and executive communications.
  • Proficiency with Google Workspace and Microsoft Office.
  • Strong written and verbal English communication skills.
  • Experience scheduling across multiple time zones.
  • Ability to handle confidential information professionally and with discretion.
  • Highly organized, detail-oriented, proactive, and able to manage multiple priorities accurately.
  • Comfortable working in fast-paced, high-pressure environments.
  • Preferred experience supporting executives in startups, agencies, professional services, or high-growth companies.
  • Preferred familiarity with Slack, Zoom, Notion, and Asana.
  • Preferred experience supporting multiple executives simultaneously.
  • Preferred exposure to operations or project coordination responsibilities.

Benefits

  • Full-time, remote position.
  • Working hours aligned to U.S. client business hours with flexibility required.
  • High visibility and direct exposure to leadership.
  • Opportunity to become a trusted operational partner to executives.
  • Fast-paced environment with meaningful ownership.
  • Strong growth path into Operations Management, Chief of Staff support, Project Coordination, or Executive Operations.

Interested in this position?

Apply directly on the company website

Apply Now

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