Executive Assistant

1 day, 2 hours ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones, including scheduling, conflict resolution, and focus-time protection.
  • Organize executive inboxes, prioritize communications, draft correspondence, and coordinate with internal and external stakeholders.
  • Prepare meeting agendas, briefing materials, notes, action items, and follow-up tracking.
  • Coordinate domestic and international flights, hotels, transportation, itineraries, expenses, and travel changes.
  • Track executive priorities, project deadlines, deliverables, and risks across internal teams.
  • Conduct research and prepare concise summaries and information for executive decisions.
  • Maintain organized files, records, documentation, reports, presentations, and administrative workflows.
  • Handle confidential information and serve as a professional liaison on behalf of leadership.

Requirements

  • 3+ years of Executive Assistant or senior administrative support experience.
  • Experience directly supporting senior executives or leadership teams.
  • Experience managing complex calendars across multiple time zones.
  • Excellent written and verbal English communication skills.
  • Proficiency with Google Workspace, Microsoft Office, and calendar or scheduling platforms.
  • Strong inbox management, organization, prioritization, follow-through, and deadline management skills.
  • Professional judgment and discretion when handling confidential information.
  • Availability to work U.S. client business hours, with flexibility when required.
  • Experience supporting multiple executives, coordinating international travel, or working in startups, agencies, consulting, professional services, or high-growth companies (preferred).
  • Familiarity with Slack, Zoom, Notion, Asana, project coordination, operations, or Chief of Staff-style responsibilities (preferred).

Benefits

  • Fully remote work environment.
  • Direct exposure to senior leadership, business strategy, and important initiatives.
  • Opportunity to develop operational and project management skills.
  • Potential career progression into Senior Executive Assistant, Executive Operations, Project Management, Operations Management, or Chief of Staff roles.

Interested in this position?

Apply directly on the company website

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