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Business Operations Coordinator

2 hours, 1 minute ago
Mexico, Argentina, Brazil, Colombia, Costa Rica, United States
Full-time
Junior
Accountant
Operations
CRM
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 59

Description

  • Maintain daily operational workflows to support smooth business performance.
  • Support the Owner with administrative and operational coordination tasks.
  • Maintain and update CRM records so job data, client information, and scheduling details stay accurate and current.
  • Organize digital files across platforms such as Excel, OneDrive, and CompanyCam.
  • Process invoices, ensure billing matches completed work, and follow up on outstanding payments.
  • Collaborate with accounting to keep documentation and financial records organized and complete.
  • Monitor crew schedules and job progress using Aspire and Azuga.
  • Track time entries accurately for payroll processing and job costing.
  • Manage inbound leads and client communications, and ensure follow-ups are completed.
  • Prepare reports, proposals, RFP responses, vendor research, pricing comparisons, and municipal contract research.
  • Manage and organize the Owner’s email and Teams communication channels.
  • Respond to routine communication and escalate priority items appropriately.

Requirements

  • Proven experience in operations coordination, administrative support, invoicing, or billing.
  • Experience working across multiple systems and platforms simultaneously.
  • High proficiency in Microsoft Office Suite, including Excel, Outlook, Word, Teams, and OneDrive.
  • Experience with CRM systems; Aspire experience is a plus but not required.
  • Strong written communication skills and professional email management ability.
  • High attention to detail with the ability to spot discrepancies quickly.
  • Self-motivated and able to work independently with minimal supervision.
  • Strong organizational and time management skills in fast-moving environments.
  • Availability to work U.S. business hours, with EST required.
  • Experience supporting crew scheduling, job tracking, or operational workflows is preferred.

Interested in this position?

Apply directly on the company website

Apply Now

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