Business Operations Coordinator

1 week, 6 days ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Maintain daily operational workflows, administrative processes, and documentation.
  • Manage accurate CRM records, pipelines, digital files, and operational data across Excel, Google Sheets, OneDrive, CompanyCam, and CRM systems.
  • Process invoices, track outstanding balances, maintain accounts receivable records, and support accounting reconciliations.
  • Monitor schedules using Aspire, Azuga, or similar platforms; identify conflicts, time discrepancies, and job delays.
  • Coordinate inbound client inquiries, follow-ups, communications, and operational records.
  • Prepare operational reports, proposals, and RFP responses, and conduct vendor, pricing, and contract research.
  • Support leadership with executive email, Microsoft Teams communication, administrative coordination, and project tracking.
  • Identify process gaps and operational issues, escalate urgent matters, and improve follow-through across daily operations.

Requirements

  • Experience in operations coordination, administrative support, billing, invoicing, scheduling, or a related role.
  • Proficiency with Microsoft Excel, Outlook, Word, Teams, and OneDrive.
  • Experience working with CRM systems; Aspire experience is preferred.
  • Strong written English communication skills.
  • Ability to work independently while maintaining accuracy, organization, and follow-through.
  • Availability to work full-time during U.S. business hours, with EST coverage required.
  • Experience with Aspire, Azuga, or similar operational platforms is preferred.
  • Background in construction, landscaping, field service, or other operations-driven businesses is preferred.
  • Experience with payroll coordination, job costing, accounts receivable follow-up, or operational reporting is preferred.
  • Strong organizational skills, attention to detail, proactive ownership, and ability to manage multiple priorities.

Interested in this position?

Apply directly on the company website

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