Business Operations Coordinator

1 day, 22 hours ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Maintain accurate CRM, spreadsheet, OneDrive, and CompanyCam records.
  • Prepare invoices, track payments, maintain accounts receivable records, and resolve billing discrepancies.
  • Monitor schedules, active jobs, crew time, and operational workflows using Aspire and Azuga.
  • Respond to client inquiries, track leads, and coordinate timely follow-ups.
  • Prepare operational reports, spreadsheets, proposals, RFP responses, and documentation.
  • Conduct vendor, pricing, contract, and operational research.
  • Support leadership with email, Teams, scheduling, documentation, and follow-up tasks.
  • Identify inconsistencies, scheduling conflicts, delays, and urgent issues, escalating them appropriately.
  • Track assigned workflows through completion and proactively prevent missed tasks or follow-ups.

Requirements

  • Experience in operations coordination, administrative support, billing, invoicing, scheduling, business operations, or workflow coordination.
  • Strong proficiency with Microsoft Excel, Outlook, Word, Teams, and OneDrive.
  • Experience working with CRM systems and managing operational data.
  • Excellent written and verbal English communication skills.
  • Strong attention to detail, organization, and follow-through.
  • Ability to manage multiple priorities and deadlines independently in a remote environment.
  • Availability during U.S. Eastern Time business hours.
  • Experience with Aspire, Azuga, or CompanyCam preferred.
  • Experience with payroll coordination, job costing, accounts receivable, invoice reconciliation, proposals, or RFPs preferred.
  • Industry experience in construction, landscaping, home services, field services, or other operations-heavy businesses preferred.

Benefits

  • Full-time, fully remote position.
  • Work during U.S. business hours with EST availability.
  • High ownership and direct visibility with leadership.
  • Exposure to billing, CRM, scheduling, client operations, and reporting.
  • Clear processes and measurable responsibilities.
  • Long-term growth opportunities into Operations Manager, Executive Operations, Business Operations, or Chief of Staff-style roles.

Interested in this position?

Apply directly on the company website

Apply Now

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