Business Operations Coordinator

1 day, 22 hours ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Maintain accurate CRM records, spreadsheets, digital files, and operational data across systems.
  • Prepare invoices, track accounts receivable, coordinate reconciliations, and resolve billing discrepancies.
  • Coordinate crew and job schedules using Aspire and Azuga while monitoring delays, conflicts, and time records.
  • Manage client inquiries, leads, follow-ups, communication history, and escalations.
  • Prepare operational reports, proposals, RFP responses, vendor research, and structured documentation.
  • Support leadership with executive communications, meetings, action-item tracking, and administrative workflows.
  • Identify process gaps, discrepancies, and time-sensitive issues and ensure prompt follow-through.
  • Maintain accurate data supporting payroll, job costing, operational reporting, and leadership decisions.

Requirements

  • Experience in operations coordination, administrative support, billing, invoicing, scheduling, or workflow coordination.
  • Strong proficiency with Microsoft Excel, Outlook, Word, Teams, OneDrive, and Google Sheets.
  • Experience working with CRM systems and maintaining accurate operational data.
  • Excellent written English communication skills and strong attention to detail.
  • Ability to manage multiple workflows, deadlines, and shifting priorities independently.
  • Availability to work U.S. business hours in the EST time zone.
  • Experience with Aspire, Azuga, or CompanyCam (preferred).
  • Experience in construction, landscaping, field services, or other operations-heavy service businesses (preferred).
  • Experience with payroll or time tracking, job costing, accounts receivable, proposals, or RFPs (preferred).

Benefits

  • Full-time remote position.
  • Work during U.S. EST business hours.
  • Direct access to leadership and defined operational workflows.
  • Potential growth into Operations Manager, Senior Operations Coordinator, Executive Operations, or Chief of Staff-style roles.

Interested in this position?

Apply directly on the company website

Apply Now

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