Administrative Manager, Facilities Management

1 week, 4 days ago
Full-time
Senior
Operations
OKX

OKX

OKX operates as a leading cryptocurrency exchange, providing users with a platform to buy, sell, and trade various digital assets such as Bitcoin, Ethereum, and XRP, while also offering tools for exploring Web3, decentralized finance (DeFi), and non-fu...

Diversified Financial Services
1K-5K
Founded 2017

Description

  • Manage the front desk and lead day-to-day office operations to maintain a professional and efficient workplace.
  • Administer access issuance and visitor controls.
  • Coordinate with building management and vendors on repairs, cleaning, and facility upgrades.
  • Oversee office modification and renovation projects from end to end.
  • Establish and maintain emergency response protocols to support employee safety and business continuity.
  • Implement an EHS framework to maintain a safe and secure working environment and reduce operational downtime.
  • Collaborate with global security teams on physical security policies and emergency procedures.
  • Support employee engagement through inclusive event planning, internal communications, and onboarding experiences.
  • Oversee local procurement, including vendor sourcing, contract negotiations, and cost control.
  • Track office inventory, physical assets, and non-laptop equipment, and support audit readiness and policy compliance.
  • Serve as a liaison between Admin, HR, IT, and Finance teams to support smooth cross-functional operations.
  • Provide administrative support to nearby regional offices as needed.

Requirements

  • Minimum 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup.
  • Prior experience in fintech, crypto, or other high-growth industries is an advantage.
  • Demonstrated success in vendor negotiation, event planning and execution, and employee engagement.
  • Solid experience in budgeting, tracking, and cost optimization, with strong reporting and data analysis skills.
  • Familiarity with AI tools and a willingness to use them in day-to-day operations.
  • Proficiency in English as a working language.
  • Fluency in Mandarin to liaise with Mandarin-speaking stakeholders.
  • Proficiency in office tools and platforms.
  • Experience with visual content creation such as photography, video editing, or newsletter creation is a bonus.
  • Current right to work in Singapore is prioritized; candidates who do not require visa sponsorship are preferred.

Benefits

  • Competitive total compensation package.
  • Learning and development programs plus education subsidy.
  • Team-building programs and company events.
  • Wellness and meal allowances.
  • Comprehensive healthcare coverage for employees and dependants.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Office Administrator

JustMarkets 1-10 Capital Markets

The Office Administrator at the company will support day-to-day office operations, employee onboarding, and local coordination to keep the workplace organized and efficient.

15 minutes ago

Administrative Assistant

Elastic 1K-5K Internet Software & Services

Elastic is hiring an Administrative Assistant to support senior leaders in a fast-paced global environment by managing scheduling, coordination, and administrative operations with professionalism and discretion.

3 hours, 19 minutes ago

Bilingual Patient Coordinator - Ophtalmology

Staffing For Doctors Health Care Providers & Services

A client ophthalmology practice is hiring a Bilingual Patient Coordinator to manage front desk operations, patient intake, and support clinical and administrative workflows.

4 hours, 43 minutes ago

Administrative Assistant

Remote Raven 11-50 Professional Services

HomeSmart is hiring a detail-oriented Administrative Assistant to support transaction coordination by organizing real estate files, preparing them for broker review, and maintaining accurate digital records in a remote setting.

7 hours, 5 minutes ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers