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Administrative Assistant

8 hours, 47 minutes ago
Costa Rica
Full-time
Junior
Administrative Assistant
Operations
Apply Now
Elastic

Elastic

Elastic is a leading platform for search-powered solutions, providing real-time insights and making data usable for developers and enterprises worldwide.

Internet Software & Services
1K-5K
Founded 2010
View All Jobs 65

Description

  • Manage complex calendars for multiple leaders across Pacific to Eastern time zones.
  • Prepare, submit, and track expense reports accurately in Concur.
  • Handle confidential information with discretion, sound judgment, and professionalism.
  • Coordinate internal meetings and scheduling requests across multiple stakeholders and time zones.
  • Partner with other administrative professionals to ensure smooth coordination across global teams.
  • Work independently while staying closely aligned with senior directors, vice presidents, and peers across the business.
  • Take ownership of competing priorities and respond to tasks with urgency.
  • Contribute to expanded administrative and operational responsibilities as the role grows.

Requirements

  • 2–4 years of administrative or executive support experience, ideally supporting senior leadership.
  • Excellent time management and attention to detail.
  • Clear, professional, and responsive written and verbal communication skills.
  • Skilled in Google Workspace, including Gmail, Calendar, Sheets, and Docs.
  • Experience with Concur is required.
  • Highly organized, reliable, proactive, and growth-minded.
  • Ability to anticipate needs and take ownership of work.
  • Comfort working in a fast-paced, global environment.
  • Ability to handle confidential information with discretion.
  • Experience supporting multiple leaders or complex scheduling across time zones is preferred.

Benefits

  • Competitive pay based on the work you do here and not your previous salary.
  • Health coverage for you and your family in many locations.
  • Flexible locations and schedules for many roles.
  • Generous number of vacation days each year.
  • Company match of up to $2,000 (or local currency equivalent) for financial donations and service.
  • Up to 40 hours each year for volunteer projects.
  • At least 16 weeks of parental leave.

Interested in this position?

Apply directly on the company website

Apply Now

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