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Administrative Operations Assistant

22 minutes ago
United States
Full-time
Senior
Administrative Assistant
Project and Program Management
Asana
Apply Now
Oklo

Oklo

Oklo Inc. designs and deploys advanced fission power plants for clean, reliable, and affordable energy, utilizing innovative technology with inherent safety and nuclear waste as fuel.

Electric Utilities
51-250
View All Jobs 26

Description

  • Manage calendars, coordinate meetings and events, and arrange travel for the Vice President and team.
  • Process, prioritize, and distill incoming information while facilitating follow-up actions.
  • Prepare and edit presentations, reports, PDFs, and other business documents accurately and on time.
  • Safeguard confidential technical, regulatory, personnel, partner, and export-controlled information.
  • Proactively resolve administrative and technical challenges in a fast-paced environment.
  • Coordinate projects, track milestones, and communicate status updates.
  • Provide interim on-site logistics support, including office trailer setup, deliveries, janitorial services, hospitality, and visitor events.
  • Handle ad hoc tasks and projects with resourcefulness and adaptability.

Requirements

  • Bachelor’s degree or equivalent experience.
  • 5–8 years of experience as an administrative assistant or in a similar role, preferably in a technical environment.
  • Experience strategically prioritizing and sequencing calendars to advance organizational objectives.
  • Proficiency with Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office Suite, and Adobe Acrobat.
  • Strong organizational, communication, writing, grammar, and attention-to-detail skills.
  • Ability to learn tools quickly; familiarity with AI tools is preferred.
  • Ability to multitask, prioritize, anticipate needs, and work independently in a fast-paced startup.
  • Sound judgment when handling confidential information, access boundaries, CUI, and export-control requirements.
  • U.S. citizenship or qualifying U.S.-person status; ability to pass applicable background, facility-access, drug-screening, and compliance checks.
  • Remote candidates preferred in Eastern or Central time zones; required travel to Santa Clara headquarters twice per quarter and for the first two weeks of onboarding.
  • Knowledge of nuclear power or radioisotopes is preferred but not required.
  • Cover letter must include links or descriptions of creative work the candidate is proud of.

Benefits

  • Salary of $70,000–$90,000.
  • Equity and bonuses.
  • Flexible time off and flexible work hours.
  • 401(k) plan.
  • Health insurance with employer contribution, HSA, and FSA.
  • Wellness credits.

Interested in this position?

Apply directly on the company website

Apply Now

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