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Executive Assistant [2639-247391]

1 hour, 57 minutes ago
Philippines
Full-time
Mid Level
Executive Assistant
Project and Program Management
Asana ClickUp CRM Monday.com Notion Trello
Apply Now
LevelUp

LevelUp

LevelUp: WordPress specialists offering maintenance, development, and support plans for businesses. 21-day free trial available for product support and business growth.

Internet Software & Services
51-200
Founded 2017
View All Jobs 12

Description

  • Update proposals, verify numbers and terms, and manage approvals to keep deals progressing.
  • Manage 20+ weekly meetings and maintain a sustainable founder calendar with protected breaks, meals, and focus time.
  • Resolve scheduling conflicts by proposing alternatives and confirming priorities before overriding commitments.
  • Track proposals, client deliverables, hiring, and invoices, and provide daily morning briefs on founder priorities.
  • Generate invoices, monitor payments, and follow up persistently on overdue accounts.
  • Coordinate hiring by screening CVs, scheduling interviews, and communicating next steps to candidates.
  • Organize training sessions and retreats, including agendas, materials, logistics, and attendee communications.
  • Turn founder-provided content into polished presentation decks.
  • Evaluate, implement, and drive adoption of task-management and scheduling tools.
  • Proactively follow up on outstanding items, flag stalled deals, and build operational systems from the ground up.

Requirements

  • At least 4 years of experience directly supporting a founder, business owner, or senior executive.
  • Experience owning executive calendars and tracking a broad range of tasks through completion.
  • Proven ability to drive work to completion when outcomes depend on other people.
  • Confidence to respectfully push back on senior leaders about time, deadlines, and pending items.
  • Excellent written English with clear, concise, accurate communication.
  • Sound judgment managing calendars across US time zones, including protecting focus time and identifying overloads.
  • Strong proficiency in Google Workspace and working knowledge of Microsoft Office.
  • Hands-on experience setting up and managing task or project tools such as Monday.com, ClickUp, Asana, Notion, or Trello.
  • Ability to create professional presentation decks from raw content.
  • Experience using AI tools and rigorously reviewing outputs before distribution.
  • Availability during US business hours with reliable internet and an outage backup plan.
  • Experience supporting a consulting, professional services, or agency business (preferred).
  • Familiarity with proposals, invoicing, payment follow-ups, recruitment coordination, CRM or pipeline trackers, scheduling tools, Zapier, or project management certifications (preferred).

Benefits

  • Equipment provided.
  • HMO coverage.
  • 13th-month pay.
  • Monday-to-Friday schedule.
  • Work-life balance and a respectful work environment.
  • US Central Time shift: 8:00 AM–5:00 PM (9:00 PM–6:00 AM Philippine Time).

Interested in this position?

Apply directly on the company website

Apply Now

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