Hireframe

Hireframe is a nearshore and offshore staffing agency that sources top remote talent for high growth companies, offering on-demand recruitment services for critical positions in various sectors.

Professional Services

Industrials

51-250 (75)

33 open positions

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Event Specialist

2 days, 17 hours ago

Philippines

Full-time

Mid Level

Operations Specialist

Project and Program Management

Asana

Apply Now

Hireframe

Hireframe is a nearshore and offshore staffing agency that sources top remote talent for high growth companies, offering on-demand recruitment services for critical positions in various sectors.

Professional Services

51-250

View All Jobs 33

Description

Own day-to-day maintenance of the season event budget, including recording actuals, tracking variances, and flagging off-plan trends across six events.
Manage vendor onboarding and payment processing in Ramp, including setup, payment approvals, and invoice coding.
Monitor staged vendor payment schedules and proactively alert the team when deposits, milestones, or final payments require action.
Support multi-currency reconciliation across USD, AUD, and CAD and flag currency conversion impacts on the budget.
Surface emerging risks such as budget overages, vendor delays, missing deliverables, and timeline slippage before they escalate.
Serve as a communication hub between the internal team and external vendors by coordinating timelines, following up on deliverables, and keeping vendors accountable.
Prepare concise budget summaries and status updates for leadership, translating complex budget data into clear action items.
Triage the task queue in Asana by identifying urgent, blocked, and escalated items.
Build and maintain event timelines, pre-production checklists, and run-of-show documents.
Track vendor contracts and ensure payment and deliverable milestones stay on schedule.

Requirements

3–5 years of experience in a production coordinator, production finance, or event operations role.
Experience in entertainment, live events, sports, or agency production is preferred.
Strong command of complex spreadsheets, especially Google Sheets, including multi-sheet event budget models.
Experience managing vendor payments and onboarding, including work in AP or expense management tools.
Strong written English for vendor communication, internal Slack, and leadership summaries.
Proactive communication style with the ability to flag problems early and follow up independently.
Ability to work core PST hours or start a few hours earlier to align with EST.
Experience with Ramp, Asana, or similar expense management and project management tools is a plus.
Background in multi-currency budgeting or international event production is a plus.
Live event or sports production experience is a plus.

Benefits

Permanent remote work flexibility.
Paid Time Off.
Health Maintenance Organization (HMO) coverage.
Annual performance bonuses.
Dedicated coaches for support and skill-building.
Opportunities for professional growth.

Interested in this position?

Apply directly on the company website

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