Accounts Receivable Operations Specialist

3 weeks, 2 days ago
Full-time
Mid Level
Operations
Headquarters

Headquarters

Headquarters is a staffing and services partner for over 10 leading cannabis companies, offering transparent financial staffing and shared services to help businesses scale at a fraction of the cost. Their industry experts integrate with teams to super...

Diversified Financial Services
11-50
Founded 2017

Description

  • Review AR aging reports and perform invoice, payment, and credit reconciliations.
  • Investigate and resolve billing and payment discrepancies with customers and internal teams via meetings and email.
  • Oversee daily payment application processes and troubleshoot transaction posting issues.
  • Collaborate with Sales, Logistics, Collections, and Accounting to resolve chargebacks, short payments, and overpayments.
  • Upload payment documentation such as check deposits, smart safe receipts, and ACH remittance details to internal systems.
  • Support bi-weekly bank reconciliations and assist with external audits by preparing and adjusting supporting documentation.
  • Manage payment reconciliation and reporting for consignment accounts in line with contractual obligations.
  • Process account adjustments, write-offs, and credit memos according to company policy.
  • Conduct weekly quality reviews of payment applications and reconciliations to ensure accuracy, integrity, and compliance.
  • Analyze AR KPIs and contribute to continuous improvement initiatives to reduce aged receivables and improve efficiency.
  • Participate in month-end and year-end close activities by ensuring accurate and timely AR postings.

Requirements

  • Proven experience in Accounts Receivable operations or a similar finance role.
  • Strong understanding of AR processes, payment application, and reconciliation.
  • Proficiency with accounting software and ERP systems such as SAP, Oracle, or NetSuite.
  • Advanced Excel skills and ability to analyze financial data.
  • Strong communication and collaboration skills with a problem-solving mindset.
  • Detail-oriented and highly organized with the ability to manage multiple priorities.
  • Familiarity with internal controls and audit practices is a plus.
  • Fully remote position.
  • Salary increase opportunities based on performance.
  • Opportunities for professional growth.
  • Experience working with large companies in the cannabis industry with $10M+ monthly revenues.

Interested in this position?

Apply directly on the company website

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