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Remote Executive Assistant - Operations, Data & Project Support

3 months ago
Mexico, Brazil, Colombia
Full-time
Junior
Executive Assistant
Project and Program Management
Notion
Apply Now

FreedUp

FreedUp is a staffing and executive assistant service for founders that provides trained Executive Assistants, custom SOPs/playbooks, onboarding, and ongoing support to help founders offload admin work and buy back time.

Staffing and Recruiting
11-50
Founded 2023
View All Jobs 26

Description

  • Build, organize, and maintain the executive assistant workspace in Notion, including task tracking, SOP documentation, meeting agendas, notes, and weekly review materials.
  • Assist in designing and documenting operational processes used across the business.
  • Gather data and compile weekly operational reports from multiple platforms such as QuickBooks, Spectrum, Tena, Curb Waste, Dump Truck Dispatcher, and HCSS.
  • Prepare consolidated reports and dashboards in Google Sheets and Notion.
  • Coordinate special projects, including software development efforts with Zaratech, stakeholder feedback, test cases, reporting, blockers, and deliverables.
  • Help build a Notion-based CRM system to support external relationship management.
  • Support scheduling and follow-through for external relationship-building efforts.
  • Support quarterly strategic objectives using EOS methodology and maintain visibility across milestones, deadlines, and progress metrics.
  • Coordinate weekly review meetings and Tuesday status updates, including meeting notes, agendas, and recordings in Notion.
  • Assist with scheduling external meetings while handling minimal internal calendar and email triage.

Requirements

  • 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant.
  • Proven experience with process documentation, system building, or SOP creation.
  • Strong skills in data gathering, report preparation, and project tracking.
  • Experience with Notion or similar knowledge management tools, with willingness to learn quickly.
  • Familiarity with Google Workspace, especially Sheets for reporting.
  • Excellent organizational and prioritization abilities.
  • Outstanding written and verbal communication skills.
  • Ability to operate autonomously and proactively.
  • High comfort in tech-driven environments and learning new platforms.
  • Experience coordinating cross-functional stakeholders.
  • Ability to maintain confidentiality and handle sensitive information.
  • Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Benefits

  • Fully remote work with the opportunity to work from anywhere.
  • International experience.
  • Supportive and collaborative team environment.
  • Learning and development opportunities.
  • Potential performance bonuses.
  • PTO.
  • HMO after 3 months.

Interested in this position?

Apply directly on the company website

Apply Now

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