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Construction Admin/Ops Co-Ordinator - Xero/Buildxact (Remote) AU

1 month ago
Philippines
Full-time
Junior
Bookkeeper
Operations
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 184

Description

  • Process and code supplier invoices using Buildxact and transfer financial data into Xero.
  • Match invoices to purchase orders, job numbers, and project details.
  • Assist with project cost tracking and maintain accurate supplier and project records.
  • Coordinate daily administrative tasks and support Project Managers.
  • Follow up estimates, quotations, and project actions.
  • Liaise with suppliers, subcontractors, and internal teams to keep projects on track.
  • Manage shared inboxes, prioritise emails, and coordinate follow-ups.
  • Prepare project documents and provide general administrative support.
  • Maintain organised project documentation using OneDrive.
  • Keep Buildxact, BuildPass, Xero, and project records accurate and up to date.

Requirements

  • Previous experience in Construction Administration, Project Administration, Operations Coordination, or Accounts Administration.
  • Strong working knowledge of Xero.
  • Experience using Buildxact or similar construction management software.
  • Experience using BuildPass, or willingness to learn.
  • Strong organisational, administrative, and multitasking skills.
  • Experience managing busy email inboxes and prioritising competing tasks.
  • Strong document management experience using cloud-based platforms such as Microsoft OneDrive.
  • Excellent attention to detail and data accuracy.
  • Strong communication and time management skills.
  • Ability to coordinate multiple projects within a fast-paced construction environment.
  • Self-motivated, proactive, and capable of working independently.
  • Previous experience supporting an Australian construction or building company (preferred).
  • Understanding of construction estimating and quotation processes (preferred).
  • Experience with project management and job costing systems (preferred).
  • Exposure to supplier coordination and subcontractor administration (preferred).
  • Experience coordinating multiple active construction projects simultaneously (preferred).
  • Proficiency with Microsoft Excel, Outlook, and Microsoft 365 (preferred).
  • Strong problem-solving mindset with a focus on improving systems and workflows (preferred).
  • Ability to identify priorities, streamline processes, and support operational efficiency (preferred).

Benefits

  • Salary of AUD $1,200–$1,800 per month.
  • Working hours aligned to AU hours.
  • AU public holidays observed.

Interested in this position?

Apply directly on the company website

Apply Now

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