Project Coordinator

3 days, 12 hours ago
Full-time
Junior
Operations
Convergent Research

Convergent Research

Convergent Research enables fundamental research at scale, pursuing technically ambitious projects with a full-time team. It produces high-impact public goods for science and technology through finite-duration efforts.

Professional Services
11-50

Description

  • Monitor shipment-related emails and identify items requiring follow-up, escalation, or clarification.
  • Flag delayed, stalled, or at-risk shipments to the Project Administrator and Director.
  • Notify the team when key shipments are delivered or delivery confirmation is received.
  • Prepare shipment documentation, including FedEx labels, commercial invoices, packing lists, and customs/shipping paperwork.
  • Track order status from purchase through delivery and follow up on delays or missing updates.
  • Maintain daily inventory updates and keep inventory records accurate and current.
  • Monitor inventory levels and flag items that are running low or need replenishment.
  • Support communication with local partners on shipment status, documentation, and delivery notifications.
  • Coordinate team travel logistics, including trip planning, schedules, accommodations, and transportation.
  • Support general project coordination needs related to logistics, procurement, inventory, and team travel.

Requirements

  • Exceptional communication, independence, and problem-resolution skills.
  • Excellent time management and organizational skills.
  • Proficiency with Microsoft Office Suite or similar tools such as Google Docs and Sheets.
  • Bachelor’s degree in business communication, administration, or a related field.
  • Familiarity with task management software such as Jira, ClickUp, Notion, or MS Project is preferred.
  • Experience creating custom tasks, dashboards, and Gantt charts is preferred.
  • Experience working in a start-up or start-up-like environment is preferred.
  • Ability to work collaboratively with a technical team and report to the Project Administrator.
  • Available for a six-month short-term contract, with a possibility of extension.

Benefits

  • Flexible working hours and location, with most of the team working remotely and occasional in-person meetings.
  • Office space provided in Victoria, BC, or Calgary, AB, for local employees.
  • Competitive salary of $60,000-$75,000 USD per year, commensurate with experience and adjusted for location.
  • Medical, dental, and vision insurance options, including many $0 premium options for employees and their families.
  • Up to 20 days of PTO, 19 company holidays, and 2 weeks of sick leave every 12 months.
  • 401(k) retirement plan with up to a 6% employer match.
  • Employer-paid life insurance, AD&D, and short- and long-term disability insurance.
  • Wellness allowance for fitness and wellness activities.

Interested in this position?

Apply directly on the company website

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