Payroll Specialist

4 weeks ago
Full-time
Mid Level
HR and Recruiting
Charter Impact

Charter Impact

Charter Impact is a mission-driven business partner dedicated to empowering charter schools and non-profit organizations with professional, personalized financial management & back office operational support. They provide services such as payroll proce...

Diversified Financial Services
51-250
Founded 2010

Description

  • Manage payroll functions for assigned clients with up to 750 combined employees.
  • Collect and enter approved payroll information, review reports, and submit accurate payroll each pay period.
  • Train and support client staff on payroll procedures, compliance, and deadlines.
  • Process new hires and employee changes, including pay, tax, address, insurance, and retirement updates.
  • Calculate final checks and other payroll-related adjustments.
  • Prepare retirement reporting and payments for 403(b), 401(k), STRS, and PERS plans.
  • Reconcile payroll-related liability accounts, including benefits, garnishments, pensions, and accrued vacation.
  • Create payroll calendars, send deadline reminders, and respond to client reporting requests.
  • Prepare audit documentation, year-end payroll workpapers, and post-payroll backup reports.
  • Develop and maintain standard operating procedures and support process improvements.

Requirements

  • High school diploma required.
  • Three years of payroll processing experience preferred for external applicants.
  • Experience processing quarterly payroll tax returns preferred.
  • Experience with ADP, Paycor, Paycom, Paychex, or UKG Ready.
  • Knowledge of accounting record-keeping practices and intermediate knowledge of payroll and wage-and-hour laws.
  • Intermediate or advanced Microsoft Office skills, including Excel XLOOKUPs, pivot tables, and formulas.
  • Strong written and verbal English communication skills.
  • Strong attention to detail and ability to manage multi-state payroll processing.
  • Ability to work independently, adapt to change, perform accurate calculations, and identify errors.
  • Payroll coursework or certification, HR experience, and charter school, nonprofit, or education-sector experience are preferred.
  • Candidates must be based in AZ, CA, CO, CT, ID, IL, NV, OR, SD, TX, UT, or WA.

Benefits

  • Remote-first flexibility with remote, hybrid, and flexible work options; company-issued laptop and essential equipment.
  • Medical, dental, vision, and life insurance with multiple plan options.
  • 401(k) with company match.
  • Employee Assistance Program with confidential mental health, counseling, legal, and financial support.
  • Up to four weeks of accrued vacation annually, 11 paid holidays, and a winter break.
  • Virtual and in-person team events, employee discounts, voluntary pet insurance, and referral bonuses.

Interested in this position?

Apply directly on the company website

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