Senior Payroll Specialist

9 hours, 15 minutes ago
Full-time
Senior
HR and Recruiting
Boldr

Boldr

Boldr specializes in building global teams through ethical talent outsourcing, connecting businesses with skilled professionals while prioritizing social sustainability and performance.

Professional Services
251-1K
Founded 2016

Description

  • Own the bi-weekly U.S. payroll administration cycle in Paylocity and coordinate with the payroll processing partner.
  • Submit, audit, and resolve payroll changes including new hires, terminations, clawbacks, corrections, direct deposit updates, and compensation changes.
  • Review timecard adjustments and process ad-hoc or off-cycle termination pay for a large hourly workforce.
  • Audit payroll registers before finalization and escalate discrepancies quickly to ensure accurate and timely payroll.
  • Maintain and execute the U.S. compliance calendar and ensure recurring reporting deadlines are met.
  • Prepare and coordinate compliance filings such as EEO-1, CA Pay Data Reports, OSHA 300 logs, and other required annual submissions.
  • Monitor state and federal legislative changes across approximately 35 states and communicate any payroll, policy, or compliance impacts.
  • Partner with Legal on handbook and policy updates and ensure acknowledgements are implemented appropriately.
  • Coordinate ACA reporting and non-discrimination testing with Benefits and keep documentation audit-ready.
  • Lead the annual Compliance Refresh and support internal and external audit requests with accurate payroll and compliance records.

Requirements

  • 3–5+ years of hands-on U.S. payroll administration experience.
  • Experience supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers.
  • Experience processing and auditing payroll changes including new hires, terminations, compensation changes, timecard corrections, clawbacks, and direct deposit updates.
  • Strong understanding of nonexempt/hourly payroll complexity, including timecard corrections, off-cycle payments, and termination pay requirements.
  • Demonstrated ownership of a U.S. multi-state compliance calendar and reporting.
  • Hands-on experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs.
  • Experience managing recurring compliance tasks such as non-discrimination testing, background check reviews, and training/policy acknowledgements.
  • Comfortable working independently in an offshore setup while maintaining consistent CT or ET working hours for U.S. collaboration.
  • Able to work in a high-volume, ambiguous, and deadline-driven environment with strong attention to detail.
  • Comfortable using Paylocity, ticketing platforms, and project management tools; experience working with AI tools in daily operations is preferred.

Interested in this position?

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