Senior Payroll Specialist

9 hours, 15 minutes ago
Full-time
Senior
HR and Recruiting
Boldr

Boldr

Boldr specializes in building global teams through ethical talent outsourcing, connecting businesses with skilled professionals while prioritizing social sustainability and performance.

Professional Services
251-1K
Founded 2016

Description

  • Own the bi-weekly U.S. payroll administration cycle in Paylocity, including submitting inputs and auditing outputs before finalization.
  • Manage payroll updates for a large hourly and nonexempt workforce, including timecard corrections, direct deposit changes, compensation changes, clawbacks, terminations, and termination pay.
  • Audit payroll registers, flag discrepancies, and partner with external providers and People Ops to resolve issues quickly.
  • Maintain and execute the U.S. compliance calendar to ensure recurring reporting and regulatory deadlines are met.
  • Prepare and coordinate compliance filings such as EEO-1, CA Pay Data Reports, OSHA 300 logs, and other required annual reports.
  • Monitor legislative changes across multiple states and communicate payroll, policy, or compliance implications.
  • Partner with Legal on handbook and policy updates and ensure changes are implemented and acknowledged.
  • Coordinate ACA reporting and non-discrimination testing with Benefits partners and maintain audit-ready documentation.
  • Review and escalate background checks, oversee quarterly health exclusion checks, and ensure compliance training completion for new hires.
  • Lead the annual Compliance Refresh and support internal and external audit requests with accurate records.

Requirements

  • 3–5+ years of hands-on U.S. payroll administration experience.
  • Experience supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers.
  • Experience tracking, processing, and auditing payroll changes with an external payroll provider.
  • Strong understanding of nonexempt/hourly payroll complexity, including timecard corrections, off-cycle payments, and termination pay requirements.
  • Demonstrated ownership of U.S. multi-state compliance calendars and reporting.
  • Hands-on experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs.
  • Experience managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and training and policy acknowledgements.
  • Comfortable operating in systems such as Paylocity, ticketing platforms, and project management tools.
  • Able to work independently in an offshore setup while maintaining consistent CT or ET working hours for U.S. collaboration.
  • Comfortable working in high-volume, ambiguous, and evolving environments, including one where AI tools are part of daily operations.

Interested in this position?

Apply directly on the company website

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