Virtual Executive Assistant — Real Estate & Property Operations

5 days, 9 hours ago
Part-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Track mortgage payments across approximately 50 rental properties and follow up to keep accounts current.
  • Monitor rent payments for self-managed tenants, flag late or missing payments, and escalate issues when needed.
  • Maintain organized records in Google Sheets across roughly seven external property managers and rental units.
  • Manage the principal's email inbox, including organizing, labeling, and responding where appropriate.
  • Manage calendar scheduling and coordinate appointments.
  • Make and receive calls with vendors, utility providers, and servicers, including utility setup and shutdown during tenant turnovers.
  • Provide varied executive assistant support across property management, construction, franchise acquisition, and recording studio ventures.
  • Coordinate documentation and follow-up actions with outside professionals, including tax-structuring providers.
  • Build and maintain a reliable system for tracking tenant and mortgage payments, with future software adoption in mind.

Requirements

  • Prior experience as a Virtual Assistant or Executive Assistant.
  • Exposure to real estate, property management, or small-business operations is preferred.
  • Comfort making and taking calls with vendors and service providers.
  • Ability to manage multiple competing priorities for a busy principal.
  • Proficiency with Google Workspace, including Sheets, Gmail, and Calendar.
  • Discretion and dependability when handling sensitive financial and credit-related information.
  • Comfort working in an evolving, ambiguous role.
  • Availability to work Eastern Time hours.

Benefits

  • 100% remote work arrangement.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No activity tracker.

Interested in this position?

Apply directly on the company website

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